Records Analyst

Access Sciences; Baton Rouge (LA); On-site; USD 50,000 - 70,000; Full time

Job summary

A professional services firm in Baton Rouge is seeking a Records Analyst to enhance client projects in information and records management. Responsibilities include managing records activities, assisting in needs assessments, and conducting legal research. Candidates should possess a Bachelor's degree and experience in records management. The role offers opportunities for professional growth, requires flexibility for off-hours work, and is based on-site in Baton Rouge.

Qualifications

• 1+ years of work experience in a records-related role.
• Proficiency in Microsoft Office product suite.
• Certification such as Certified Records Analyst (CRA) preferred.

Responsibilities

• Support records management activities across multiple client engagements.
• Assist in planning data gathering sessions with stakeholders.
• Compile and analyze survey results for practical solutions.
• Develop and maintain records management procedures.
• Conduct legal research to support retention decisions.

Skills

Engaging with all levels of an organization

Team player

Strong organizational skills

Excellent communication skills

Critical thinking skills

Education

Bachelor's degree

Master of Library and Information Science (MLIS)

Tools

Microsoft Office Suite

Hyland OnBase

IBM FileNet

M-Files

Job description

Access Sciences Corporation is an employee‑owned, nationwide professional services firm specializing in information management and technology consulting. At Access Sciences, we are committed to delivering quality and exceptional service. The diverse nature of our engagements creates challenging and rewarding opportunities for growth!

Position Overview

Access Sciences Corporation is hiring a Records Analyst to participate in client projects across our information and records management consulting practice and serve and grow as subject matter expert in our changing field. The following responsibilities support clients across multiple engagements, from initial assessments through implementation and ongoing support.

• Support records management activities across multiple client engagements, from initial assessments through implementation and ongoing
  support.
• Assist in planning and facilitation of data gathering sessions with stakeholders to assess records management needs.
• Help compile and analyze survey results and recommend practical, scalable solutions.
• Assist in developing and updating records and information lifecycle processes to align with evolving business needs.
• Draft and maintain department‑specific records management procedures to support policy compliance across different client environments.
• Conduct legal and regulatory research to support records retention decisions and assist in developing and maintaining records retention schedules.
• Develop training materials and support delivery of training sessions across various stages of client engagements.
• Support taxonomy and metadata management activities, including development, updates, and feedback tracking.
• Conduct onsite and offsite records inventories to support assessments, implementations, and ongoing compliance efforts.
• As a subject matter expert, contribute to content development or presentations (e.g., develop white papers and blogs and attend conferences and industry events).

Qualifications

Education:

• Bachelor's degree required.
• 1+ year(s) of work experience in a records‑related role; a Master of Library and Information Science (MLIS) degree, field‑specific certifications (e.g., Certified Records Analyst) or other information and records management‑oriented degrees may substitute for the required work experience.
• Proficiency using Microsoft Office product suite.

Experience:

• Experience with records management processes, such as retention schedules, classification schemes, and lifecycle management.
• Experience with records management or document management systems (e.g., Hyland OnBase, IBM FileNet, M‑Files, or similar) preferred.
• Experience with regulatory and compliance requirements for records and willingness to learn how they apply in practice.
• Experience working and contributing as an active member of a team, supporting projects, sharing insights, and assisting with tasks across client engagements.

Skills and Abilities

• Able to engage and establish positive relationships with all levels of the organization.
• Team player with the ability to work independently to meet deadlines, goals, and objectives.
• Highly motivated, with a demonstrated passion for excellence and taking initiative.
• Willing to listen, learn, and incorporate feedback to continuously improve performance and deliverables.
• Strong organizational and time‑management skills.
• Excellent written and oral communication skills.
• Ability to be flexible, demonstrate critical thinking and work effectively in fluid environments.
• Ability to analyze problems and recommend solutions.
• Ability to carry out multiple priorities in an organized and efficient manner.
• Exhibit calmness and empathy when resolving client or personnel issues.
• Inclination to learn and apply new skills and tools.

License and Certifications

• Relevant professional certification such as Certified Records Analyst (CRA).

Requirements

• Flexible and willing to work after hours or on weekends for urgent tasks.
• Must have reliable transportation.
• Able to work on‑site in Baton Rouge.
• Able to work at client sites as required.
• Ability to lift a 40‑pound box.
• Travel up to 25%.

Disclaimers

This description is intended to highlight the typical functions of the position; it is not an exhaustive list of all possible tasks or responsibilities that may be assigned or required. Other tasks may be assigned that differ from those outlined in the job description.