Reconditioning Center Admin: Vendor & Invoicing Lead

DriveTime; Columbus, Northern (OH, KY); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

401(k) with company match

Tuition reimbursement

Wellness program

Paid time off

Job summary

DriveTime is seeking a Reconditioning Center Administrator to manage vendor relationships, coordinate repairs, and process invoices while ensuring repair quality and adherence to standards. The role supports smooth operations, validates work, and owns repair-order invoicing and coding.

The position requires a High School Diploma or GED, valid driver's license, and 18+ years old, with safety-focused responsibilities and opportunities for growth across the DriveTime family.

Qualifications

• Must have strong verbal and written communication.
• Attention to detail and accurate record-keeping.
• Familiar with company standards and vehicle cosmetic requirements.
• Ability to manage safety procedures and follow best practices.

Responsibilities

• Coordinate and assign sublet repairs with all vendors; arrange transportation for off-site repairs.
• Communicate quality and timing expectations to vendors.
• Review completed vendor work for accuracy and quality.
• Process and approve sublet invoices, ensuring correct pricing.
• Apply vendor invoices to repair orders for close-out.
• Manage labor and parts coding for repair orders.
• Oversee tire orders, including processing and payment reconciliation.
• Collaborate daily with national vendors to manage outstanding invoices.
• Communicate issues with sublet vendors to ICGM/ICRM.

Skills

Vendor coordination

Communication skills

Detail-oriented

Safety compliance

Team collaboration

Education

High School Diploma or GED

Job description

DriveTime is seeking a Reconditioning Center Administrator to manage vendor relationships, coordinate repairs, and process invoices while ensuring repair quality and adherence to standards. The role supports smooth operations, validates work, and owns repair-order invoicing and coding.

The position requires a High School Diploma or GED, valid driver's license, and 18+ years old, with safety-focused responsibilities and opportunities for growth across the DriveTime family.