Receptionist - Talent Acquisition - FT - Day

Stormont-Vail HealthCare, Inc.; Topeka (KS); On-site; USD 28,000 - 40,000; Full time

Job summary

Stormont Vail HealthCare, Inc. seeks a full-time Human Resources Receptionist to greet visitors, answer calls, and support HR teams at the front desk. You will manage mail, direct guests to the right team members, assist with office computers, and perform data entry and secretarial tasks. The role emphasizes professional communication and efficient office workflow.

Qualifications

• High School Diploma or GED is required.
• 1 year of clerical support experience is required.
• Proficiency with Microsoft Office products (Word, Excel, PowerPoint, Access).
• Excellent verbal and written communication and customer service skills.
• Ability to work independently and prioritize daily duties.
• Basic scheduling and records management knowledge.

Responsibilities

• Greet applicants, team members and guests at the front desk.
• Answer incoming calls, direct questions, and provide information.
• Assist team with using onsite computers and office equipment.
• Receive, sort, and distribute mail; maintain filing and records systems.
• Perform secretarial duties including data entry, filing, copying and scanning documents.
• Handle badging for new hires, replacements, students, and contract staff.

Skills

MS Office proficiency

Office equipment handling

Customer service

Verbal & written communication

Data entry

Education

High School Diploma/GED

Associate's Degree preferred

Tools

Database software

Multi-line phone system

Job description

Position Status:Full timeShift:First Shift (Days - Less than 12 hours per shift) (United States of America)Hours per week:40Job InformationExemption Status: Non-ExemptA Brief OverviewUnder the supervision of the Human Resource Directors the Human Resources Receptionist receives phone calls and visitors at the front desk of the Human Resources Building by greeting, welcoming, and directing them appropriately to members of the Benefits and Wellness, Employee Health and Employee Relations, Compensation, and Talent Acquisition teams.Education QualificationsHigh School Diploma / GED RequiredAssociate's Degree PreferredExperience Qualifications1 year Clerical support experience. RequiredSkills and AbilitiesAbility to efficiently use word processing programs such as Microsoft Office products (including Word, Excel, PowerPoint and Access), e-mail, and database software as applicable to the department. (Required proficiency)Ability to use common office equipment including but not limited to: multi line phone system, copier, fax, scanner machine, office filing system, and shredder. (Required proficiency)Excellent verbal, written communication and customer service skills as this position must communicate and interact effectively with a large number of professionals and individuals from a variety of backgrounds, including Stormont Vail Health workers, various outside organizations, and the general public. (Required proficiency)Ability to be a self-starter, complete work independently, and prioritize daily duties. (Required proficiency)Ability to have a broad knowledge of general office procedures and schedule appointments as needed. (Required proficiency)What you will doGreet applicants, team members and guests, notifying receiving Human Resources team members. Knowledgeably direct guests to team member that can assist them.Receive incoming calls, respond independently, answering questions, providing information or directing to appropriate team member.Assist team members and applicants with using onsite computers.Receive, sort, and distribute mail.Maintain filing and records management systems and other office flow procedures, ensuring that information and records are easily accessible.Responsible for badging; new hires, team member replacements, student, and contract staff.Order and maintain departmental supplies and copies/printers/fax machine.Accurately perform secretarial duties including but not limited to data entry, filing, and correspondence, copying and scanning documents.Identify and complete facility requests and IT forms.Backup to Human Resources Department Assistant.Required for All JobsComplies with all policies, standards, mandatory training and requirements of Stormont Vail HealthPerforms other duties as assignedPatient Facing OptionsPosition is Not Patient FacingRemote Work GuidelinesWorkspace is a quiet and distraction-free allowing the ability to comply with all security and privacy standards.Stable access to electricity and a minimum of 25mb upload and internet speed.Dedicate full attention to the job duties and communication with others during working hours.Adhere to break and attendance schedules agreed upon with supervisor.Abide by Stormont Vail’s Remote Worker Policy and will review and acknowledge the Remote Work Agreement annually.Remote Work CapabilityOn-Site; No RemoteScopeNo Supervisory ResponsibilityNo Budget Responsibility No Budget ResponsibilityPhysical DemandsBalancing: Rarely less than 1 hourCarrying: Rarely less than 1 hourClimbing (Stairs): Rarely less than 1 hourCrouching: Rarely less than 1 hourDriving (Automatic): Rarely less than 1 hourEye/Hand/Foot Coordination: Occasionally 1-3 HoursGrasping (Fine Motor): Frequently 3-5 HoursGrasping (Gross Hand): Occasionally 1-3 HoursHandling: Frequently 3-5 HoursHearing: Frequently 3-5 HoursKneeling: Rarely less than 1 hourLifting: Rarely less than 1 hour up to 25 lbsReaching (Forward): Occasionally 1-3 Hours up to 25 lbsReaching (Overhead): Rarely less than 1 hour up to 25 lbsRepetitive Motions: Continuously greater than 5 hoursSitting: Continuously greater than 5 hoursStanding: Occasionally 1-3 HoursStooping: Rarely less than 1 hourTalking: Continuously greater than 5 hoursWalking: Occasionally 1-3 HoursWorking ConditionsNoise/Sounds: Occasionally 1-3 HoursStormont Vail is an equal opportunity employer and adheres to the philosophy and practice of providing equal opportunities for all employees and prospective employees, without regard to the following classifications: race, color, ethnicity, sex, sexual orientation, gender identity and expression, religion, national origin, citizenship, age, marital status, uniformed service, disability or genetic information. This applies to all aspects of employment practices including hiring, firing, pay, benefits, promotions, lateral movements, job training, and any other terms or conditions of employment.Retaliation is prohibited against any person who files a claim of discrimination, participates in a discrimination investigation, or otherwise opposes an unlawful employment act based upon the above classifications.