Receptionist - Talent Acquisition - FT - Day

Stormont Vail Health; Topeka (KS); On-site; USD 32,000 - 42,000; Full time

Job summary

Stormont Vail Health seeks a Receptionist - Talent Acquisition to join our Human Resources team in Topeka, KS. This full-time, first-shift role greets visitors, answers calls, assists with onsite computers, and supports HR operations on a busy front desk.

Qualifications include a High School Diploma or GED with 1 year clerical experience, proficiency in MS Office, and strong communication and customer service skills for interaction with staff and the public.

Qualifications

• High School Diploma or GED required.
• Associate degree preferred.
• 1 year clerical experience required.
• Proficient in Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Greet applicants, team members and guests and direct them to the appropriate HR team member.
• Receive incoming calls and provide information or direct to staff.
• Assist team and applicants with onsite computers.
• Receive, sort, and distribute mail.
• Maintain filing and records management systems and procedures.
• Responsible for badging for new hires, team member replacements, student, and contract staff.
• Order and maintain departmental supplies and equipment (copier, printers, fax).
• Perform secretarial duties including data entry, filing, and correspondence.
• Identify and complete facility IT forms and provide backup to HR Department Assistant.

Skills

MS Office

Phone system

Data entry

Customer service

Communication

Time management

Education

High School Diploma

Associate's degree

Tools

Database software

Job description

## Receptionist - Talent Acquisition - FT - DayApply: Topeka, KS: Full time: Posted Today: req24190Position Status:Full timeShift:First Shift (Days - Less than 12 hours per shift) (United States of America)Hours per week:40Job Information Exemption Status: Non-Exempt A Brief Overview Under the supervision of the Human Resource Directors the Human Resources Receptionist receives phone calls and visitors at the front desk of the Human Resources Building by greeting, welcoming, and directing them appropriately to members of the Benefits and Wellness, Employee Health and Employee Relations, Compensation, and Talent Acquisition teams. Education Qualifications* High School Diploma / GED Required* Associate's Degree PreferredExperience Qualifications* 1 year Clerical support experience. RequiredSkills and Abilities* Ability to efficiently use word processing programs such as Microsoft Office products (including Word, Excel, PowerPoint and Access), e-mail, and database software as applicable to the department. (Required proficiency)* Ability to use common office equipment including but not limited to: multi line phone system, copier, fax, scanner machine, office filing system, and shredder. (Required proficiency)* Excellent verbal, written communication and customer service skills as this position must communicate and interact effectively with a large number of professionals and individuals from a variety of backgrounds, including Stormont Vail Health workers, various outside organizations, and the general public. (Required proficiency)* Ability to be a self-starter, complete work independently, and prioritize daily duties. (Required proficiency)* Ability to have a broad knowledge of general office procedures and schedule appointments as needed. (Required proficiency)What you will do* Greet applicants, team members and guests, notifying receiving Human Resources team members. Knowledgeably direct guests to team member that can assist them.* Receive incoming calls, respond independently, answering questions, providing information or directing to appropriate team member.* Assist team members and applicants with using onsite computers.* Receive, sort, and distribute mail.* Maintain filing and records management systems and other office flow procedures, ensuring that information and records are easily accessible.* Responsible for badging; new hires, team member replacements, student, and contract staff.* Order and maintain departmental supplies and copies/printers/fax machine.* Accurately perform secretarial duties including but not limited to data entry, filing, and correspondence, copying and scanning documents.* Identify and complete facility requests and IT forms.* Backup to Human Resources Department Assistant.Required for All Jobs* Complies with all policies, standards, mandatory training and requirements of Stormont Vail Health* Performs other duties as assignedPatient Facing Options* Position is Not Patient FacingRemote Work Guidelines* Workspace is a quiet and distraction-free allowing the ability to comply with all security and privacy standards.* Stable access to electricity and a minimum of 25mb upload and internet speed.* Dedicate full attention to the job duties and communication with others during working hours.* Adhere to break and attendance schedules agreed upon with supervisor.* Abide by Stormont Vail’s Remote Worker Policy and will review and acknowledge the Remote Work Agreement annually.Remote Work Capability* On-Site; No RemoteScope* No Supervisory Responsibility* No Budget Responsibility No Budget ResponsibilityPhysical Demands* Balancing: Rarely less than 1 hour* Carrying: Rarely less than 1 hour* Climbing (Stairs): Rarely less than 1 hour* Crouching: Rarely less than 1 hour* Driving (Automatic): Rarely less than 1 hour* Eye/Hand/Foot Coordination: Occasionally 1-3 Hours* Grasping (Fine Motor): Frequently 3-5 Hours* Grasping (Gross Hand): Occasionally 1-3 Hours* Handling: Frequently 3-5 Hours* Hearing: Frequently 3-5 Hours* Kneeling: Rarely less than 1 hour* Lifting: Rarely less than 1 hour up to 25 lbs* Reaching (Forward): Occasionally 1-3 Hours up to 25 lbs* Reaching (Overhead): Rarely less than 1 hour up to 25 lbs* Repetitive Motions: Continuously greater than 5 hours* Sitting: Continuously greater than 5 hours* Standing: Occasionally 1-3 Hours* Stooping: Rarely less than 1 hour* Talking: Continuously greater than 5 hours* Walking: Occasionally 1-3 HoursWorking Conditions* Noise/Sounds: Occasionally 1-3 HoursStormont Vail is an equal opportunity employer and adheres to the philosophy and practice of providing equal opportunities for all employees and prospective employees, without regard to the following classifications: race, color, ethnicity, sex, sexual orientation, gender identity and expression, religion, national origin, citizenship, age, marital status, uniformed service, disability or genetic information. This applies to all aspects of employment practices including hiring, firing, pay, benefits, promotions, lateral movements, job training, and any other terms or conditions of employment.