Executive Receptionist to Bureau Chiefs

City of New York; New York (NY); On-site; USD 41,000 - 50,000; Full time

Job summary

The City of New York's Kings County District Attorney’s Office is seeking a Receptionist/Secretary to provide clerical support for the Bureau Chief and Deputy Chief, manage calendars, handle calls, prepare correspondence, and maintain filing systems. The role requires strong organizational and communication skills and the ability to work independently.

Residency rules apply; NYC residency within 90 days is typical.

Qualifications

• No formal education or experience required; ability to follow simple instructions.
• Must understand and be understood in English.
• Residency requirements for NYC generally needed within 90 days.

Responsibilities

• Maintain schedules for Bureau Chief and Deputy Chief.
• Answer and direct phone inquiries and record messages.
• Prepare correspondence for managerial staff.
• Maintain filing system for correspondence.
• Requisition office supplies.
• Maintain vacation and sick leave calendars.
• Collect timesheets from ADAs weekly and submit for signature.
• Ensure equipment is in good working order and request repairs.
• Provide coverage in absence of Receptionist.
• Assist with unit special projects.
• Perform other related duties as necessary.

Skills

Organizational skills

Communication skills

Writing skills

Attention to detail

Tools

CIMS

OCA system

Job description

The City of New York's Kings County District Attorney’s Office is seeking a Receptionist/Secretary to provide clerical support for the Bureau Chief and Deputy Chief, manage calendars, handle calls, prepare correspondence, and maintain filing systems. The role requires strong organizational and communication skills and the ability to work independently.

Residency rules apply; NYC residency within 90 days is typical.