Professional Receptionist & Administrative Support

City of New York

New York (NY)

On-site

USD 38,000 - 47,000

Full time

2 days ago

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Job summary

The Kings County District Attorney's Office (KCDA) in Brooklyn, part of City of New York, is seeking a Receptionist/Secretary to provide frontline support to the Bureau Chief and Deputy Chief and to help keep the office operating efficiently. This on-site clerical role offers exposure to a large public sector environment and opportunities to contribute to important casework workflows.

Duties include maintaining schedules, responding to calls, drafting correspondence, filing, ordering supplies,

Qualifications

No formal education or experience required; ability to understand and carry out simple instructions.
Candidates must be able to understand and be understood in English.

Responsibilities

Maintains Bureau Chief and Deputy Chief's schedules.
Responds to telephone inquiries, direct calls accordingly, and records messages.
Prepare all correspondence for managerial staff.
Maintains an efficient filing system for all correspondence.
Requisitions office supplies for the unit.
Maintains vacation and sick leave calendar of employees within the unit.
Collects timesheets from ADAs weekly and submits to Bureau Chief for signature.
Ensures all equipments are in good working order, places requests for repair tickets.
Provides coverage in the absence of the Receptionist.
Assists with unit special projects.
Perform other related duties as necessary