Receptionist - Office Coordinator / 62881

Sapphire Recruitment, LLC; City of Syracuse (NY); On-site; USD 42,000 - 46,000; Full time

Benefits offered by this job

Temp-to-hire

Competitive pay

Growth opportunities

Job summary

Sapphire Recruitment, LLC is seeking a professional Receptionist / Office Coordinator for a growing commercial property management client in Syracuse, NY. This full-time, temp-to-hire role supports tenants, vendors, and staff, handling front-desk duties and administrative tasks to keep day-to-day operations running smoothly.

Schedule is Monday–Friday, 8:00 AM–4:30 PM, with pay between $20 and $22 per hour DOE.

Qualifications

• Experience in reception, admin support, customer service, or office coordination preferred.
• Strong phone, communication, and interpersonal skills.
• Excellent organizational and multitasking abilities.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Ability to learn new software and systems quickly.
• Dependable, professional, and able to work independently when needed.
• Strong attention to detail and ability to handle confidential information.

Responsibilities

• Welcome visitors and provide professional customer service.
• Answer and direct incoming phone calls.
• Respond to tenant inquiries and assist with service requests.
• Enter, track, and follow up on maintenance work orders.
• Coordinate communication between tenants, vendors, and internal staff.
• Prepare and distribute emails, notices, and general correspondence.
• Maintain office records, files, and contact information.
• Order office supplies and assist with daily office operations.
• Support management with administrative projects and scheduling.

Skills

Phone skills

Interpersonal communication

Organizational skills

Attention to detail

Independent work

Customer service

Professionalism

Multitasking

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Receptionist / Office Coordinator

Syracuse, NY | Full-Time | Temp-to-Hire Opportunity
Pay: $20-$22/hour DOE
Schedule: Monday-Friday, 8:00 AM-4:30 PM

Our client, a growing commercial property management company, is seeking a professional and organized Receptionist / Office Coordinator to join their team. This is an excellent opportunity for someone who enjoys customer interaction, thrives in a fast-paced office environment, and is looking for long-term growth potential.

This role will serve as the first point of contact for tenants, vendors, and visitors while providing administrative support to ensure smooth day-to-day office operations. For the right candidate, there is potential to grow into a property management support role.

Responsibilities

• Welcome visitors and provide professional customer service
• Answer and direct incoming phone calls
• Respond to tenant inquiries and assist with service requests
• Enter, track, and follow up on maintenance work orders
• Coordinate communication between tenants, vendors, and internal staff
• Prepare and distribute emails, notices, and general correspondence
• Maintain office records, files, and contact information
• Order office supplies and assist with daily office operations
• Support management with administrative projects and scheduling

Qualifications

• Previous experience in reception, administrative support, customer service, or office coordination preferred
• Strong phone, communication, and interpersonal skillsExcellent organizational and multitasking abilitiesProficiency with Microsoft Outlook, Word, and ExcelAbility to learn new software and systems quicklyDependable, professional, and comfortable working independently when neededStrong attention to detail and ability to handle confidential information appropriately
  Why Apply?
  • Immediate opening with a stable local company
  • Temp-to-hire opportunity with long-term potential
  • Professional office environment
  • Opportunity to expand your skills and grow into property management
  • Competitive pay based on experience

  Sapphire Recruitment is an EOE.