Receptionist & Office Assistant - Entry‑Level Admin

Fairweather, LLC; San Jose (CA); On-site; USD 36,000 - 60,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

Quality Low Voltage Systems in San Jose, CA is seeking a responsible Office Assistant to provide administrative and clerical support to managers and staff. The role includes greeting guests, handling calls, arranging supplies, and maintaining a neat reception area.

This entry-level position is full-time with benefits including 401(k), dental, health, PTO, and vision. You will also assist with timecards, expense receipts, and basic accounting tasks using QuickBooks Online, ClickUp, and Drive.

Qualifications

• Entry-level applicants welcome.
• Experience in reception or office admin preferred but not required.

Responsibilities

• Greet and direct visitors to the appropriate person.
• Answer and screen phone calls.
• Maintain reception area and supplies.
• Process timecards and expense receipts.
• Enter bills into QBO and review weekly updates.
• Save documents to Drive and manage files.
• Perform other receptionist duties as needed.

Skills

Reception duties

Administrative tasks

Customer service

Time management

Tools

QBO (QuickBooks Online)

ClickUp

Google Drive

Job description

Quality Low Voltage Systems in San Jose, CA is seeking a responsible Office Assistant to provide administrative and clerical support to managers and staff. The role includes greeting guests, handling calls, arranging supplies, and maintaining a neat reception area.

This entry-level position is full-time with benefits including 401(k), dental, health, PTO, and vision. You will also assist with timecards, expense receipts, and basic accounting tasks using QuickBooks Online, ClickUp, and Drive.