Receptionist – Office Assistant (Entry Level)

Thrivas Staffing Agency; Gainesville (FL); On-site; USD 26,000 - 36,000; Full time

Job summary

Thrivas Staffing Agency is seeking an entry level Office Assistant for a Gainesville, FL law firm. Training will be provided and previous experience in retail or hospitality is welcomed. The role focuses on clerical tasks and supporting legal staff in a friendly, established office.

You will handle day-to-day office duties, pull records, file, fax, and create mailing labels, with opportunities to grow into more advanced roles, while also serving as back-up receptionist when needed.

Qualifications

• Basic computer skills are required.
• Ability to operate typical office equipment (fax, scanner).
• Reliable with strong attendance.

Responsibilities

• Assist with day-to-day office tasks for the law firm.
• Support paralegals, title processors, and escrow officers with clerical work.
• Serve as back-up receptionist as needed.

Skills

Basic computer skills

Organizational skills

Customer service

Tools

Fax machine

Scanner

Job description

A law firm is currently seeking an entry level Office Assistant. We will consider applicants coming from a retail or hospitality background. Training will be provided.

This is a very friendly office. The firm has been open and operating for over a decade and has a solid reputation and steady client base.

Duties will include handling the day to day office work of this firm. You will support legal assistants, paralegals, title processors, title closers and escrow officers in clerical tasks; pulling records, filing, faxing, creating mailing labels, etc. The opportunity to advance into a more challenging (and better paying role) is unlimited here. This role will also function as the back‑up receptionist.

The ideal applicant will have a strong foundation in customer service skills. A naturally organized person who can handle multiple tasks at once is going to thrive in this atmosphere.

Minimum Requirements

• You must have basic computer skills
• Comfortable learning/using office equipment (fax, scanner, etc)
• Applicants must be reliable. Strong attendance is crucial.