Receptionist & Office Assistant

Magna Legal Services; Riverside (CA); On-site; USD 29,000 - 32,000; Full time

Job summary

Magna Legal Services is seeking a Receptionist & Office Assistant to provide on-site administrative support at our Riverside, CA office. You will be the first contact for visitors and callers, help keep an organized office, and assist the billing team with invoicing and general tasks.

The ideal candidate has 3+ years in reception/administration, is detail-oriented, personable, and comfortable in a fast-paced environment with proficient Microsoft Office skills.

Qualifications

• High school diploma required; associate degree preferred.
• 3+ years of receptionist/administrative or related office experience.
• Proficiency with Microsoft Office (Outlook, Word, Excel).
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Ability to multitask, prioritize, and meet deadlines.
• Professional, dependable, punctual in a fast-paced environment.
• Strong data entry and typing skills.

Responsibilities

• Answer, screen, and direct incoming phone calls professionally.
• Greet and assist visitors, clients, vendors, and guests.
• Manage mail, packages, deliveries, and courier services.
• Maintain office supplies; keep shared spaces organized and presentable.
• Provide administrative support to billing team; generate/review invoices.
• Filing, scanning, data entry, and other general admin tasks.
• Coordinate with vendors/building management as needed.
• Support special projects as assigned.

Skills

Attention to detail

Organizational skills

Verbal and written communication

Phone etiquette

Customer service

Education

High School Diploma

Associate’s degree preferred

Tools

Outlook

Word

Excel

Job description

Magna Legal Services is a trusted nationwide partner to law firms, corporations, insurance carriers, and government agencies, delivering comprehensive legal support at every stage of a case. From court reporting and record retrieval to jury consulting, investigations, litigation graphics, and language services, we help our clients navigate complex legal challenges with confidence. Our reputation is built on the expertise, dedication, and professionalism of our team, and we’re proud to foster a culture where talented people can do meaningful work and grow their careers.

Magna Legal Services is seeking a Receptionist & Office Assistant to provide on-site administrative and office support at our Riverside, CA office. This role will serve as the first point of contact for visitors and callers, help maintain a professional and organized office environment, and provide administrative support to our billing team. The ideal candidate is detail-oriented, dependable, personable, and able to manage multiple priorities in a fast-paced environment.

Primary Responsibilities

• Answer, screen, and direct incoming phone calls in a professional and courteous manner
• Greet and assist visitors, clients, vendors, and guests
• Manage incoming and outgoing mail, packages, deliveries, and courier services
• Maintain office supplies and help ensure shared office spaces remain organized and presentable
• Provide administrative support to the billing team, including generating and reviewing a high volume of invoices
• Assist with filing, scanning, document organization, data entry, and other general administrative tasks
• Coordinate with office vendors, building management, and service providers as needed
• Provide general office support and assist with special projects as assigned

Desired Background

• High school diploma required; Associate’s degree preferred
• 3+ years of receptionist, administrative, billing, or related office experience
• Proficiency with Microsoft Office, including Outlook, Word, and Excel
• Strong attention to detail and organizational skills
• Excellent verbal and written communication skills
• Ability to multitask, prioritize responsibilities, and meet deadlines
• Professional, dependable, punctual, and comfortable working in a fast-paced environment
• Strong data entry and typing skills

$21 - $23 an hour

An employee’s pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, travel requirements, revenue-based metrics, any contractual agreements, and business or organizational needs. The range listed is just one component of the total compensation package for employees.

Magna Legal Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.