Legal Office Assistant

Shoup Legal, a Professional Law Corporation; San Diego (CA); On-site; USD 32,000 - 34,000; Full time

Job summary

Shoup Legal, a Professional Law Corporation, in California seeks a Legal Office Assistant to join our amazing team. The role emphasizes confidentiality, organization, and client service as you support attorneys and keep files secure.

You will manage calendars, data entry in the case management system, prepare for client appointments, and handle general office duties with professionalism. A notary commission and two years’ experience are preferred, with MS Office proficiency and a positive,

Qualifications

• Notary Public Commission or ability to obtain one.
• Minimum of two years’ experience in a professional setting.
• Previous law firm experience preferred.
• Excellent written and verbal communication skills.
• Excellent phone etiquette and confident phone handling.
• Strong multitasking and organization.
• Meticulous, detail‑oriented, and discreet with client information.
• Proficient in Word, Excel, and Outlook.
• Able to work in a fast‑paced environment and commute to Murrieta, CA.

Responsibilities

• Professionally handle client contact for the department.
• Maintaining files and entering data into the case management system timely and accurately.
• Ensure files are ready for client appointments.
• Making copies and scanning files.
• Managing attorney calendars.
• Other general office duties.

Skills

Written and verbal communication

Phone etiquette

Multitasking

Organization

Attention to detail

Discretion and confidentiality

Integrity

Time management

Self-motivation

Team collaboration

Notary

Education

Notary Public Commission

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Are you looking for an opportunity where you're able to grow within a company and not only lay a great foundation for your career, but also be a part of something meaningful?

Is a positive work environment where you feel part of a team important to you?

Do you enjoy providing excellent customer service and being in a position to help others?

If so, you might be the perfect candidate for our Legal Office Assistant position.

We need a highly organized, upbeat, and self‑motivated professional to join our AMAZING team. Our clients rely on us to keep our data and files secure, private, and accessible, so we’ll rely on you to handle all matters with confidentiality and professionalism. Being organized, detail‑oriented, collaborative, and adaptable are key attributes to being successful in this position.

We’re looking for someone who has the ability to multitask and manage their time efficiently in order to best serve our clients and support the team. You will need to make organization a priority and remain flexible and available to assist the team and our clients. Your ability and willingness to learn is highly valuable and we will give you all the tools you need to feel confident in your position.

Start date for this position is October 6th, 2026.

Responsibilities

• Professionally handle client contact for the department
• Maintaining files, entering all data into the case management system timely and accurately
• Ensure files are ready for client appointments
• Making copies and scanning files
• Managing attorney calendars
• Other general office duties

Requirements

• Must have or be willing to obtain Notary Public Commission
• Minimum of two years’ experience in a professional setting
• Previous law firm experience preferred
• Superb written and verbal communication skills
• Excellent phone etiquette
• Comfortable receiving and making phone calls
• Ability to Multitask
• Able to work in a fast‑paced environment
• Very organized
• Meticulous and accurate
• Attention to detail
• Able to follow directions and take ownership of projects and tasks
• Advanced Word, Excel, and Outlook skills
• Technology driven
• Confident and responsible
• Keyboarding ability, 40 words per minute.
• Demonstrate a high degree of discretion, confidentiality and integrity in the handling of personal client information, including following the Rules of Professional Conduct
• Exhibit a strong work ethic with high standards for quality and quantity of work
• Ability to reliably commute to the Murrieta, CA office required
• Ability to work independently and prioritize tasks in a fast‑paced environment
• Display a positive attitude

Salary Description $23.00-$25.00 hourly