Front Desk & Admin Specialist — Billing Support (Riverside)

Magna Legal Services; Riverside (CA); On-site; USD 29,000 - 32,000; Full time

Job summary

Magna Legal Services is seeking a Receptionist & Office Assistant to provide on-site administrative support at our Riverside, CA office. You will be the first contact for visitors and callers, help keep an organized office, and assist the billing team with invoicing and general tasks.

The ideal candidate has 3+ years in reception/administration, is detail-oriented, personable, and comfortable in a fast-paced environment with proficient Microsoft Office skills.

Qualifications

• High school diploma required; associate degree preferred.
• 3+ years of receptionist/administrative or related office experience.
• Proficiency with Microsoft Office (Outlook, Word, Excel).
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Ability to multitask, prioritize, and meet deadlines.
• Professional, dependable, punctual in a fast-paced environment.
• Strong data entry and typing skills.

Responsibilities

• Answer, screen, and direct incoming phone calls professionally.
• Greet and assist visitors, clients, vendors, and guests.
• Manage mail, packages, deliveries, and courier services.
• Maintain office supplies; keep shared spaces organized and presentable.
• Provide administrative support to billing team; generate/review invoices.
• Filing, scanning, data entry, and other general admin tasks.
• Coordinate with vendors/building management as needed.
• Support special projects as assigned.

Skills

Attention to detail

Organizational skills

Verbal and written communication

Phone etiquette

Customer service

Education

High School Diploma

Associate’s degree preferred

Tools

Outlook

Word

Excel

Job description

Magna Legal Services is seeking a Receptionist & Office Assistant to provide on-site administrative support at our Riverside, CA office. You will be the first contact for visitors and callers, help keep an organized office, and assist the billing team with invoicing and general tasks.

The ideal candidate has 3+ years in reception/administration, is detail-oriented, personable, and comfortable in a fast-paced environment with proficient Microsoft Office skills.