Receptionist / Office Assistant

Payler; Fenton (MO); On-site; USD 10,000 - 60,000; Full time

Job summary

A leading company in the printing industry is seeking a friendly and organized Receptionist/Office Assistant. This full-time role involves providing essential administrative support, ensuring smooth office operations, and maintaining a welcoming environment for clients and visitors. The ideal candidate will possess strong communication skills and a professional demeanor, contributing positively to the team.

Qualifications

• Experience as a receptionist or office assistant.
• Proficiency in Google Office Suite.
• Excellent verbal and written communication skills.

Responsibilities

• Serve as the main point of contact for visitors and clients.
• Provide general administrative support including data entry.
• Manage appointments and calendars.

Skills

Customer Service

Telephone Etiquette

Record Keeping

Data Entry

Filing

Mail Handling

Office Equipment Operation

Scheduling

Organization

Communication

Interpersonal Skills

Attention to Detail

Problem-Solving

Time Management

Education

High school diploma or equivalent

Associate's degree

Tools

Google Office Suite

Job description

Join to apply for the Receptionist / Office Assistant role at Payler.

Base pay range

$14.00/hr - $18.00/hr

Payler Wholesale Printing is seeking a friendly, organized, and detail-oriented Receptionist/Office Assistant to be the welcoming face and voice of our company. This role provides essential administrative support to ensure smooth office operations. The ideal candidate will contribute to a positive and professional environment, committed to quality and service in the printing industry.

Responsibilities:

1. Reception Duties:
   • Serve as the main point of contact for visitors, clients, and candidates, greeting them warmly and professionally in person and on the phone.
   • Manage the switchboard, routing calls and taking messages accurately.
   • Maintain the visitor log and follow security procedures.
   • Handle incoming and outgoing mail, including sorting, distributing, and shipments.
   • Keep the reception area tidy, welcoming, and presentable.
   • Coordinate meeting room schedules and setup.
   • Order and maintain office supplies.
2. Office Administration:
   • Provide general administrative support: photocopying, scanning, faxing, filing.
   • Assist with data entry, record-keeping, and organized files.
   • Prepare correspondence and documents.
   • Manage appointments and calendars.
   • Process invoices and expense reports.
   • Assist with travel arrangements.
   • Support other departments with administrative tasks.
   • Maintain office equipment and coordinate repairs.
   • Organize company events and meetings.
   • Perform other related duties as assigned.

Qualifications:

• High school diploma or equivalent; Associate's degree preferred.
• Experience as a receptionist, office assistant, or similar role.
• Proficiency in Google Office Suite.
• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Attention to detail and accuracy.
• Ability to handle confidential information.
• Professional demeanor and positive attitude.
• Problem-solving skills and ability to work independently.
• Ability to multitask and adapt to changing priorities.

Skills:

• Customer Service
• Telephone Etiquette
• Record Keeping
• Data Entry
• Filing (Physical & Electronic)
• Mail Handling
• Office Equipment Operation
• Scheduling
• Organization
• Communication (Written & Verbal)
• Interpersonal Skills
• Attention to Detail
• Problem-Solving
• Time Management

Physical Requirements:

• Sitting at a desk and working on a computer for prolonged periods.
• Occasional lifting and carrying office supplies.
• Clear communication on the phone and in person.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative