Receptionist / Office Administrator

DBO Services; Dover (DE); On-site; USD 40,000 - 55,000; Full time

Job summary

DBO Services in Dover, DE is seeking an organized Office Administrator to support day-to-day operations, greet visitors, and maintain a welcoming office environment. This role focuses on front desk duties, administrative tasks, and coordinating schedules.

The ideal candidate has 2+ years of administrative experience, proficiency with Microsoft Office, strong communication, and the ability to prioritize tasks.

Qualifications

• 2+ years of administrative/office management experience.
• High school diploma or equivalent required; associates or degree preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Excellent verbal and written communication with attention to detail.
• Strong organizational skills and ability to prioritize tasks independently.
• Must be legally authorized to work in the United States.

Responsibilities

• Front Desk & Reception: greet guests, manage calls, emails, and mail.
• Office Operations: maintain supplies, coordinate maintenance, keep areas organized.
• Administrative Support: prepare, edit, and format reports, presentations, and invoicing.
• Calendar & Scheduling: manage executive calendars and plan company events.

Skills

Communication

Organizational skills

Time management

Professional demeanor

Education

High school diploma or equivalent

Associate/Bachelor's degree preferred

Tools

Microsoft Office

Job description

Position Overview

We are seeking an organized, reliable, and proactive Office Administrator to join our team in Dover, DE. This role serves as the face of our office, supporting day-to-day operations, providing administrative support, maintaining office organization, and ensuring a welcoming environment for visitors and team members.

Key Responsibilities

• Front Desk & Reception: Greet guests and vendors; manage incoming phone calls, emails, and physical mail distribution.
• Office Operations: Maintain office supplies inventory, coordinate equipment maintenance, and keep common areas, meeting rooms, and work stations organized.
• Administrative Support: Prepare, edit, and format correspondence, reports, presentations, and billing/invoicing documentation.
• Calendar & Scheduling: Manage executive schedules, coordinate internal/external meetings, and plan logistical details for company events.

Qualifications & Requirements

• Experience: 2+ years of administrative, office management, or secretarial experience.
• Education: High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook); comfort learning new software/tools.
• Communication: Excellent verbal and written communication skills with strong attention to detail.
• Soft Skills: Outstanding organizational skills, ability to prioritize tasks independently, and a friendly, professional demeanor.
• Work Authorization: Must be legally authorized to work in the United States without current or future sponsorship.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.