Administrative Professional

PCOnline; Newark (DE); On-site; USD 33,480 - 39,060; Full time

Benefits offered by this job

Relocation bonus for out-of-state hire

Comprehensive medical, dental, and vision insurance

Paid time off and paid holidays

Job summary

A technology support firm in Newark, Delaware is seeking an Administrative Specialist to manage office functions and support staff. This position involves client communication, maintaining an organized environment, and handling various administrative tasks. Ideal candidates will have strong organizational skills and a background in office support. The role offers a competitive salary and is open to part-time applicants.

Qualifications

• 1–2 years of administrative or office support experience preferred.
• Strong written and verbal communication skills.
• Attention to detail and ability to proofread/edit.

Responsibilities

• Greet visitors and clients professionally.
• Assist with basic bookkeeping and expense tracking.
• Maintain and update business licenses and insurance.

Skills

Attention to detail

Strong communication skills

Multitasking

Tools

Microsoft Office

Google Workspace

Job description

The position is based in Newark, Delaware, with working hours from Monday to Friday, 8:00 a.m. to 5:00 p.m. The base salary for this role is $3,000 – $3,500 per month, depending on experience and qualifications.We are seeking a detail-oriented and proactive Administrative Specialist to join our team. This role is ideal for someone who enjoys keeping operations running smoothly, managing office functions, supporting staff, and ensuring a professional, organized environment. You’ll also play a key role in client communication and in maintaining our company’s online presence and reputation.

Key Responsibilities

Office & Administrative Support

• Greet visitors, clients, and vendors in a professional manner
• Answer and direct phone calls; follow up with clients as needed
• Schedule meetings and manage conference room bookings, clean and disinfect meeting rooms after use
• Receive and distribute mail and packages
• Maintain office supply inventory and place orders as needed
• Coordinate with vendors (cleaning, property management, repairs, etc.)
• Maintain cleanliness of shared areas (kitchen, printer area, etc.)
• Manage daily communication with the landlord or property management

Finance & Expense Coordination

• Assist with basic bookkeeping and expense tracking
• Manage company credit card reconciliation and employee reimbursements
• Support administrative budgeting and reporting

Documentation & Compliance

• Maintain and update business licenses, insurance, and registrations
• Organize and store administrative files and documents
• Take meeting minutes and assist with internal documentation

Travel, Events & External Coordination

• Arrange business travel and handle external conference registrations
• Track travel expenses and ensure policy compliance
• Plan and support internal events (e.g., team building, holiday parties, promotions)
• Collaborate with external vendors and service providers

Online Profile & Customer Reviews

• Maintain and update company profiles (Google Reviews, BBB, etc.)
• Monitor and professionally respond to online customer reviews
• Coordinate with marketing/customer service teams to enhance reputation

Internal Support & Communication

• Assist with new employee onboarding and training
• Help streamline internal communications and processes

Qualifications

• 1–2 years of administrative or office support experience preferred
• Strong written and verbal communication skills
• Attention to detail and ability to proofread/edit
• Proficient in Microsoft Office and/or Google Workspace
• Able to multitask and prioritize in a fast-paced environment
• Experience working with cross-functional or multicultural teams is a plus
• Relocation bonus for out-of-state hire
• Comprehensive medical, dental, and vision insurance
• Paid time off and paid holidays
• Part-time applicants will also be considered