Receptionist / Office Administrator

DBO Services; Town of Dover (NY); On-site; USD 38,000 - 48,000; Full time

Job summary

DBO Services in Dover, DE is seeking an Office Administrator to support day-to-day operations and create a welcoming environment for visitors and staff. You will handle front desk duties, manage communications, and assist with billing and reports.

The role requires 2+ years of admin experience, a high school diploma (associates or degree preferred), and strong Microsoft Office skills. Strong organization and communications are essential for success in this fast-paced office.

Qualifications

• 2+ years of administrative, office management, or secretarial experience.
• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); comfort learning new software/tools.
• Excellent verbal and written communication skills with strong attention to detail.

Responsibilities

• Front Desk & Reception: Greet guests and vendors; manage calls, emails, and mail distribution.
• Office Operations: Maintain supplies, coordinate equipment maintenance, keep common areas organized.
• Administrative Support: Prepare, edit, and format correspondence, reports, presentations, and billing documents.
• Calendar & Scheduling: Manage executive schedules and plan meetings and company events.

Skills

Administrative experience

Communication skills

Organizational skills

Microsoft Office

Education

High school diploma

Associate or Bachelor’s degree preferred

Tools

Microsoft Office

Job description

Position Overview
We are seeking an organized, reliable, and proactive Office Administrator to join our team in Dover, DE. This role serves as the face of our office, supporting day-to-day operations, providing administrative support, maintaining office organization, and ensuring a welcoming environment for visitors and team members.

Key Responsibilities

• Front Desk & Reception: Greet guests and vendors; manage incoming phone calls, emails, and physical mail distribution.
• Office Operations: Maintain office supplies inventory, coordinate equipment maintenance, and keep common areas, meeting rooms, and work stations organized.
• Administrative Support: Prepare, edit, and format correspondence, reports, presentations, and billing/invoicing documentation.
• Calendar & Scheduling: Manage executive schedules, coordinate internal/external meetings, and plan logistical details for company events.

Qualifications & Requirements

• Experience: 2+ years of administrative, office management, or secretarial experience.
• Education: High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook); comfort learning new software/tools.
• Communication: Excellent verbal and written communication skills with strong attention to detail.
• Soft Skills: Outstanding organizational skills, ability to prioritize tasks independently, and a friendly, professional demeanor.
• Work Authorization: Must be legally authorized to work in the United States without current or future sponsorship.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.