Receptionist, MRO

GA Telesis, LLC; Brownsville (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

GA Telesis, LLC is seeking a Receptionist for our Miami, FL office. You will manage the front desk, greet visitors, answer calls, and maintain a welcoming lobby environment.

Reporting to Human Resources, you will multitask in a fast-paced setting, ensuring professional first impressions and efficient clerical support. Candidates should have prior receptionist experience and strong Microsoft Office skills, with a collaborative team mindset.

Qualifications

• High school diploma or GED is required.
• Experience as receptionist or in a clerical role is preferred.
• Proficiency with Microsoft Word, Excel, and Outlook is expected.

Responsibilities

• Greets visitors and directs them appropriately.
• Answers phone calls promptly and forwards to the correct person.
• Maintains lobby and reception area in an organized manner.
• Manages incoming and outgoing mail and courier packages.
• Performs routine clerical tasks as needed.
• Coordinates with People Operations for coverage during absences.
• Activates and manages the receptionist phone system as needed.

Skills

Time management

Communication skills

Teamwork

Microsoft Office

Education

High school diploma or GED

Job description

GA Telesis is a global leader providing integrated solutions to the aviation and aerospace industries. We serve over 2,000 customers, including airlines, original equipment manufacturers, maintenance, repair, and overhaul (MRO) providers, and component suppliers worldwide, with 31 leasing, sales, distribution, and MRO operations in 19 countries. The GA Telesis Ecosystem™ concept is core to our providing integrated aviation solutions to our global customers.

We are seeking an enthusiastic, well-organized, and motivated Receptionist to join our team. The Receptionist will be responsible for answering incoming front desk phone calls, managing the lobby area, and providing positive first impressions, along with welcoming guests. Reporting to the Human Resource Manager, we are looking for a dynamic self-starter who thrives in a challenging environment and can multitask while staying organized. This role is based in Miami, FL.

**Important Notice :
Eligibility Requirement: Only U.S. Citizens or Permanent Residents will be considered for this position.

Responsibilities:

• Greets visitors in a friendly and professional manner; determines their needs, notifies the person(s) being visited; is responsible for the reception area at all times.
• Coordinates substitutes/coverage with People Operations Manager during absences.
• Answers telephone calls promptly and courteously; screens calls, transfers caller to correct individual; takes complete and accurate messages, and distributes messages in a timely manner
• Activates the answering machine at the end of the day and places the system on “night ring” mode.
• Checks the answering machine in the morning and retrieves messages to be delivered accordingly
• Sorts incoming and outgoing mail, express envelopes, and courier packages to be distributed to employees
• Maintains office supply cabinet, monitors inventory of supplies and orders accordingly
• Performs routine clerical functions as requested

Qualifications:

• High school diploma or equivalent GED
• Great time management skills to prioritize and complete a variety of tasks throughout the day
• Excellent written and verbal communication skills
• Able to contribute positively as part of a team, helping with various task as required
• Experience with clerical procedures and prior receptionist experience
• Competency in Microsoft applications, including Word, Excel, and Outlook
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