RECEPTIONIST / LEGAL PRODUCTION ASSISTANT

Bossier Chamber of Commerce; Bossier City (LA); On-site; USD 30,000 - 50,000; Full time

Job summary

The Bossier Press-Tribune in Bossier City, LA seeks a dependable Receptionist/Legal Production Assistant to greet guests and manage front office tasks while assisting with legal and public notice processing.

You will verify notice details, enter data into production/billing systems, coordinate with attorneys and officials, and help with billing and confidential document handling in a deadline-driven environment.

Qualifications

• Previous experience in an office, receptionist, customer service, legal, newspaper or administrative position preferred.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to work professionally with customers, attorneys, government officials and the public.
• Strong organizational and time-management skills.
• Ability to meet deadlines and manage multiple tasks in a fast-paced environment.

Responsibilities

• Greet visitors and provide professional, courteous customer service.
• Answer and direct incoming telephone calls and respond to general inquiries.
• Assist customers with questions regarding newspaper services, subscriptions, advertising, legal notices and other business matters.
• Receive, review and process legal notices and public notices submitted for publication.
• Verify notice information, publication dates, deadlines and other required details for accuracy.
• Enter legal notices and related information into the newspaper's production and/or billing systems.
• Coordinate with customers, attorneys, courts, government agencies and other organizations regarding legal and public notices.
• Maintain accurate records of notices, publication schedules and related documentation.
• Prepare affidavits, tear sheets and other documentation associated with legal notice publication, as needed.
• Assist with billing, payments, invoices and other routine office functions related to legal notices.
• Maintain confidentiality when handling legal documents and sensitive customer information.
• Assist newspaper staff with general administrative and production duties as needed.
• Maintain an organized, professional and welcoming front office.

Skills

Attention to detail

Organizational skills

Communication skills

Time management

Customer service

Multitasking

Tools

Adobe InDesign

Photoshop

Job description

Bossier Press-Tribune | Bossier City, Louisiana
The

Bossier Press-Tribune | Bossier City, Louisiana
The Bossier Press-Tribune is seeking a dependable, organized and customer-focused Receptionist/Legal Production Assistant to join our team in Bossier City.
This position serves as an important point of contact for the newspaper’s customers and community while assisting with the preparation, scheduling and processing of legal notices and public notices for publication.

Responsibilities

• Greet visitors and provide professional, courteous customer service.
• Answer and direct incoming telephone calls and respond to general inquiries.
• Assist customers with questions regarding newspaper services, subscriptions, advertising, legal notices and other business matters.
• Receive, review and process legal notices and public notices submitted for publication.
• Verify notice information, publication dates, deadlines and other required details for accuracy.
• Enter legal notices and related information into the newspaper's production and/or billing systems.
• Coordinate with customers, attorneys, courts, government agencies and other organizations regarding legal and public notices.
• Maintain accurate records of notices, publication schedules and related documentation.
• Prepare affidavits, tear sheets and other documentation associated with legal notice publication, as needed.
• Assist with billing, payments, invoices and other routine office functions related to legal notices.
• Maintain confidentiality when handling legal documents and sensitive customer information.
• Assist newspaper staff with general administrative and production duties as needed.
• Maintain an organized, professional and welcoming front office.

Qualifications

• Previous experience in an office, receptionist, customer service, legal, newspaper or administrative position preferred.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to work professionally with customers, attorneys, government officials and members of the public.
• Strong organizational and time-management skills.
• Ability to meet deadlines and manage multiple tasks in a fast-paced environment.
• Basic computer skills and proficiency is very important. Familiarity with Adobe InDesign and Photoshop is a plus.
• Ability to learn newspaper production, billing and legal-notice systems.
• Ability to proofread documents and identify spelling, grammatical and factual errors.
• Previous experience with legal notices, public notices or newspaper production is a plus.

Ideal Candidate

The ideal candidate is organized, dependable, detail-oriented and comfortable working with the public. This person should take pride in accuracy, understand the importance of publication deadlines and be able to handle confidential and time-sensitive information professionally.
Experience working in a newspaper office, law office, government office or other deadline-driven environment is helpful but not required.

Position

Job Title: Receptionist/Legal Production Assistant

Location: Bossier City, Louisiana

Employment Type: Full-time is preferred, but part time is negotiable

Schedule: 9a-4p M-F

Compensation: To be discussed during interview

The Bossier Press-Tribune is an equal opportunity employer.