Front Desk & Legal Notices Coordinator

Bossierchamber; Bossier City, Northern (LA, KY); Hybrid; USD 32,000 - 42,000; Full time

Job summary

The Bossier Press-Tribune in Bossier City, LA is seeking a dependable Receptionist/Legal Production Assistant to join the team. You will greet visitors, handle inquiries, and assist with legal/public notices and related production tasks.

The ideal candidate is organized, detail-oriented, and comfortable working with the public. This entry-level role offers flexibility with full-time preferred and potential part-time arrangements.

Qualifications

• Previous experience in an office, receptionist, customer service, legal, newspaper or administrative position preferred.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to work professionally with customers, attorneys, government officials and the public.
• Strong organizational and time-management skills.
• Ability to meet deadlines in a fast-paced environment.
• Basic computer skills; familiarity with Adobe InDesign and Photoshop is a plus.

Responsibilities

• Greet visitors and provide professional, courteous customer service.
• Answer and direct incoming telephone calls and respond to general inquiries.
• Assist customers with questions regarding newspaper services, subscriptions, advertising, legal notices and other business matters.
• Receive, review and process legal notices and public notices submitted for publication.
• Verify notice information, publication dates, deadlines and other required details for accuracy.
• Enter legal notices and related information into the newspaper's production and/or billing systems.
• Coordinate with customers, attorneys, courts, government agencies and other organizations regarding legal and public notices.
• Maintain accurate records of notices, publication schedules and related documentation.
• Prepare affidavits, tear sheets and other documentation associated with legal notice publication, as needed.
• Assist with billing, payments, invoices and other routine office functions related to legal notices.
• Maintain confidentiality when handling legal documents and sensitive customer information.
• Assist newspaper staff with general administrative and production duties as needed.
• Maintain an organized, professional and welcoming front office.

Skills

Customer service

Attention to detail

Written and verbal communication

Organizational skills

Time management

Meet deadlines

Confidential handling

Tools

Adobe InDesign

Photoshop

Job description

The Bossier Press-Tribune in Bossier City, LA is seeking a dependable Receptionist/Legal Production Assistant to join the team. You will greet visitors, handle inquiries, and assist with legal/public notices and related production tasks.

The ideal candidate is organized, detail-oriented, and comfortable working with the public. This entry-level role offers flexibility with full-time preferred and potential part-time arrangements.