Reception & Legal Notices Coordinator

Bossier Chamber of Commerce; Bossier City (LA); On-site; USD 30,000 - 50,000; Full time

Job summary

The Bossier Press-Tribune in Bossier City, LA seeks a dependable Receptionist/Legal Production Assistant to greet guests and manage front office tasks while assisting with legal and public notice processing.

You will verify notice details, enter data into production/billing systems, coordinate with attorneys and officials, and help with billing and confidential document handling in a deadline-driven environment.

Qualifications

• Previous experience in an office, receptionist, customer service, legal, newspaper or administrative position preferred.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to work professionally with customers, attorneys, government officials and the public.
• Strong organizational and time-management skills.
• Ability to meet deadlines and manage multiple tasks in a fast-paced environment.

Responsibilities

• Greet visitors and provide professional, courteous customer service.
• Answer and direct incoming telephone calls and respond to general inquiries.
• Assist customers with questions regarding newspaper services, subscriptions, advertising, legal notices and other business matters.
• Receive, review and process legal notices and public notices submitted for publication.
• Verify notice information, publication dates, deadlines and other required details for accuracy.
• Enter legal notices and related information into the newspaper's production and/or billing systems.
• Coordinate with customers, attorneys, courts, government agencies and other organizations regarding legal and public notices.
• Maintain accurate records of notices, publication schedules and related documentation.
• Prepare affidavits, tear sheets and other documentation associated with legal notice publication, as needed.
• Assist with billing, payments, invoices and other routine office functions related to legal notices.
• Maintain confidentiality when handling legal documents and sensitive customer information.
• Assist newspaper staff with general administrative and production duties as needed.
• Maintain an organized, professional and welcoming front office.

Skills

Attention to detail

Organizational skills

Communication skills

Time management

Customer service

Multitasking

Tools

Adobe InDesign

Photoshop

Job description

The Bossier Press-Tribune in Bossier City, LA seeks a dependable Receptionist/Legal Production Assistant to greet guests and manage front office tasks while assisting with legal and public notice processing.

You will verify notice details, enter data into production/billing systems, coordinate with attorneys and officials, and help with billing and confidential document handling in a deadline-driven environment.