Receptionist/Intake Coordinator

Apex Staffing, Inc.; Little Rock (AR); In loco; USD 45.000 - 60.000; Tempo pieno

Vantaggi offerti da questo lavoro

Employer-paid benefits

Descrizione del lavoro

Apex Staffing, Inc. in Little Rock seeks a polished, client-focused front desk professional to run the office and keep the day moving smoothly. You will be the go-to person for visitors, schedules, and administrative tasks in a fast-paced personal injury firm.

Responsibilities include greeting clients, managing phones, processing payments, and coordinating records and vendor needs. Previous legal front desk experience is a plus; strong organization and discretion are essential.

Competenze

• 2+ years of receptionist, front desk, or legal administrative experience (law firm experience preferred).
• Strong computer skills and comfort learning new software.
• Excellent communication, organization, and attention to detail.
• A professional, compassionate, and discreet approach with confidential information.
• Team-player attitude and willingness to pitch in wherever needed.

Mansioni

• Greet clients and visitors with warmth and professionalism.
• Manage a busy multi-line phone system.
• Enter new client inquiries into intake and case management systems.
• Process client payments and maintain accurate records.
• Request medical records from providers, follow up, and handle related invoices.
• Coordinate vendors and office upkeep, including equipment service and records storage.
• Support attorneys and staff with administrative projects.

Conoscenze

Receptionist experience

Computer skills

Communication

Detail oriented

Team player

Strumenti

Case management software

Descrizione del lavoro

Established Little Rock personal injury firm is looking for a polished, people-focused professional to run its front office. If you love being the go-to person who keeps everything moving, this role is for you!

What You'll Do

• Welcome clients and visitors with warmth and professionalism
• Manage a busy multi-line phone system
• Review new client inquiries and enter potential cases into the firm’s intake and case management systems
• Process client payments and keep accurate records
• Request medical records from providers, follow up on them, and handle related invoices
• Coordinate office vendors and upkeep, including equipment service, building maintenance, security, and records storage
• Support attorneys and staff with administrative projects as needed

What You Bring

• 2+ years of receptionist, front desk, or legal administrative experience (law firm experience preferred)
• Strong computer skills and comfort learning new software
• Excellent communication, organization, and attention to detail
• A professional, compassionate, and discreet approach with confidential information
• A team-player attitude and a willingness to pitch in wherever needed

Details

• Downtown Little Rock, AR
• Full-time | Monday–Friday, 8:00 AM–5:00 PM
• $45,000–$60,000 DOE
• Excellent employer-paid benefits