Receptionist - HQ

Environmental Air Systems; High Point (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

Environmental Air Systems is seeking a professional receptionist to be the welcoming first point of contact for employees, clients, and visitors at our High Point office. You will manage front desk duties, answer calls, provide information, and keep the lobby neat and welcoming.

The role requires strong communication, excellent organizational skills, and the ability to multitask in a fast-paced environment while supporting daily office operations with Word, Excel, and Google Suite proficiency.

Qualifications

• Minimum high school education required.
• Customer service / receptionist experience preferred.
• Excellent verbal communication skills required.
• Strong organizational skills with keen attention to detail.
• Ability to multitask in a fast-paced environment.
• Proficiency with Microsoft Word, Excel, and Google Suite.
• Operate basic office equipment (fax, copier, postage meter, etc.).

Responsibilities

• Answer phone calls and direct calls to appropriate staff, providing basic information.
• Provide callers with accurate information about Environmental Air Systems.
• Maintain lobby/reception area cleanliness and organization of materials.
• Order and organize office supplies; arrange catering as needed.
• Assist in setting up conference rooms and managing room schedules.
• Maintain visitor log and coordinate with janitorial/maintenance as needed.
• Support office operations and assist officer personnel as required.

Skills

Customer service

Verbal communication

Organizational skills

Multi-tasking

Attention to detail

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Google Suite

Job description

As the first point of contact for employees, clients, and visitors, the Receptionist at EAS plays a key role in creating a welcoming and professional environment. This role requires strong communication skills, attention to detail, and the ability to manage a variety of administrative tasks that support the daily operations of our offices.

Schedule: Monday-Thursday 7:30am-5:30pm, Friday 7:30am-11:30am (rotating every other week stay until 2:30 - 3:00 pm)

Location: 250 Swathmore Ave. High Point, NC 27263

Responsibilities:

• Answer phone calls and direct calls to appropriate staff and provide basic information as requested
• Provide callers with accurate information about Environmental Air Systems
• Maintain lobby/reception area's appearance, including overall cleanliness, and keep materials such as magazines in a neat and orderly manner
• Order and organize office supplies
• Order catering as needed
• Assist in setting up the conference rooms when guests are scheduled to come to our facility
• Maintain the schedule of conference rooms and training rooms
• Clean and organize the front reception, including conference rooms, and kitchen area
• Direct janitorial staff when the front office needs additional clean-up
• Sort and distribute mail as received; Post and send outgoing mail
• Process online UPS shipments
• Maintain visitor log
• Coordinate with postage machine service companies to always maintain proper working order
• Assist officer personnel as needed

Education Requirements/Qualifications:

• This position requires a minimum of a high school education
• Must have customer service / receptionist experience

Job Requirements/Special Skills:

• Must have excellent verbal communication skills
• Must possess exceptional organizational skills with great attention to detail
• Be comfortable working in a fast-paced, multi-tasked environment
• Proficient in Microsoft Word, Excel, and Google suite
• Operate basic office equipment (fax, copier, postage meter, etc.)