RECEPTIONIST (H)

ABM industries; Culver City (CA); On-site; USD 32,000 - 33,000; Full time

Benefits offered by this job

ABM offers a comprehensive benefits

Job summary

ABM Industries in Culver City, CA is seeking a Receptionist to support office and site operations. The role covers payroll, administrative/document control, new hire training, employee relations, and other duties as assigned.

Responsibilities include work order management, project support, client and vendor relations, and general administrative tasks such as calls, reports, filings, travel arrangements, and expense management. Strong communication and organizational skills required.

Qualifications

• Two (2) plus years of experience in an administrative or assistant role, preferably in a project management environment.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with work order management software is a plus
• Ability to manage competing priorities and meet deadlines.
• Strong attention to detail and problem-solving abilities.
• Ability to work both independently and as part of a team.
• Familiarity with vendor management and client communication.

Responsibilities

• Work Order Management: Manage and assign work orders to appropriate team members, ensuring timely completion and follow-up.
• Project Support: Assist the Project Manager with daily tasks and administrative duties, including scheduling meetings, preparing presentations, and tracking project timelines.
• Client & Vendor Relations: Serve as a point of contact for clients, addressing inquiries and directing them to the appropriate departments or personnel.
• General Administrative Duties: Perform general office duties, including managing phone calls, handling correspondence, and maintaining office supplies.

Skills

Organizational skills

Multitasking

Written communication

Verbal communication

Vendor management

Client communication

Detail-oriented

Problem solving

Team collaboration

Tools

Microsoft Office

Work order management software

Job description

Job Description
The Receptionist has exceptional communication and critical thinking skills to oversee office/site operations. The Receptionist will be responsible for some or all the following: payroll, administrative/clerical document control, new hire training, employee relations and other duties as assigned.

Job Description
The Receptionist has exceptional communication and critical thinking skills to oversee office/site operations. The Receptionist will be responsible for some or all the following: payroll, administrative/clerical document control, new hire training, employee relations and other duties as assigned.
PAY: $23.00 Per Hour-$24.00 Per Hour
Schedule: Monday-Friday Hours: 8:00am-5:00pm
Address: Culver City, CA 90232
Benefits: ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit
Recruiting Flyer - Staff & Mgmt

Responsibilities
Work Order Management

• Manage and assign work orders to appropriate team members, ensuring timely completion and follow-up.
• Track the progress of work orders and maintain accurate records within the system.
• Generate reports on work order status for project managers and clients as needed.

Project Support

• Assist the Project Manager with daily tasks and administrative duties, including scheduling meetings, preparing presentations, and tracking project timelines.
• Organize and maintain project documentation, ensuring all files are up to date and accessible.
• Help coordinate project logistics and resource allocation as directed by the Project Manager.

Client & Vendor Relations

• Serve as a point of contact for clients, addressing inquiries and directing them to the appropriate departments or personnel.
• Support the coordination of vendor services, ensuring that vendor relationships are well managed and service agreements are adhered to.
• Assist in preparing and distributing communication to clients and vendors regarding project updates, changes, or issues.

General Administrative Duties

• Perform general office duties, including managing phone calls, handling correspondence, and maintaining office supplies.
• Assist in the preparation of reports, presentations, and documents for internal and external use.
• Coordinate travel arrangements and manage expense reports for project staff. Performs other duties as assigned or requested.

Qualifications

• Two (2) plus years of experience in an administrative or assistant role, preferably in a project management environment.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with work order management software is a plus
• Ability to manage competing priorities and meet deadlines.
• Strong attention to detail and problem-solving abilities.
• Ability to work both independently and as part of a team.
• Familiarity with vendor management and client communication.

ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.

ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.

ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.

ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you’ll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you’re looking for a frontline or professional position, you can find post-military career opportunities across ABM.

For more information, visit www.abm.com