Receptionist & Dispatch Coordinator

Ultimate Staffing Services; Chanhassen (MN); On-site; USD 29,000 - 30,000; Full time

Job summary

Ultimate Staffing Services in Minnesota is seeking a Receptionist/Dispatcher to be the first point of contact for visitors and callers, deliver exceptional customer service, support administrative tasks, and coordinate dispatch operations between clients, field staff, and internal teams.

The ideal candidate will have a high school diploma or equivalent, proven experience in receptionist or dispatcher roles, strong written and oral communication, and excellent organizational and multitasking

Qualifications

• High school diploma or equivalent; additional administrative or customer service training is a plus.
• Proven experience in a receptionist, dispatcher, or similar role.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Ability to remain calm and professional in high-pressure situations.

Responsibilities

• Reception duties: greet visitors, answer and direct calls, manage mail and deliveries, keep reception area organized, schedule appointments and manage calendars.
• Dispatch duties: receive service requests, enter work orders, order parts, send invoices, assign and dispatch field personnel, monitor progress, and maintain dispatch records.

Skills

Verbal and written communication

Organizational skills

Multitasking

Professional demeanor under pressure

Education

High School Diploma or equivalent

Job description

Ultimate Staffing Services in Minnesota is seeking a Receptionist/Dispatcher to be the first point of contact for visitors and callers, deliver exceptional customer service, support administrative tasks, and coordinate dispatch operations between clients, field staff, and internal teams.

The ideal candidate will have a high school diploma or equivalent, proven experience in receptionist or dispatcher roles, strong written and oral communication, and excellent organizational and multitasking