Receptionist | Corporate Office

HCF Management; Lima (OH); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Promotion opportunities

Flexibility

Education/Learning

Competitive benefit package

Job summary

HCF Management in Lima, OH is seeking an Administrative Assistant to support the Executive Assistant and Operations with a high level of discretion and confidentiality. You will manage the Home Office meeting calendar, coordinate meals and events, handle mail, maintain supplies, and provide administrative support across departments, while upholding our values of care and professionalism.

The ideal candidate is organized, dependable, a strong communicator, and comfortable working in a fast-paced

Qualifications

• Must be proficient in Microsoft Office programs (Word, Excel, PowerPoint).
• High School diploma required; college/vocational admin schooling desired.

Responsibilities

• Follow HCF Policies and Procedures.
• Maintain positive customer relations when answering the telephone or greeting visitors.
• Sort and distribute daily mail.
• Maintain and coordinate the Home Office meeting calendar, including reservations of shared conference rooms.
• Coordinate meal and refreshment services for company meetings and Home Office events.
• Prepare and set up conference rooms and common meeting spaces for meetings, trainings and events.
• Order and maintain inventory of Home Office supplies.
• Coordinate cleaning and vending services for the Home Office.
• Provide administrative support to Home Office departments and team members as needed.
• Assist the Executive Assistant with administrative tasks and daily operations.
• Help ensure the Home Office environment is organized, professional, and operationally effective.

Skills

Compassionate

Team player

Customer service

Trustworthy

Service-minded

Education

High School diploma

College/Vocational admin schooling

Tools

Microsoft Office

Job description

Position Summary

Responsible for a variety of administrative functions to assist the Executive Assistant/Operations. All tasks require a high degree of confidentiality.

Essential Functions

• Because HCF exists to care for our residents, regular attendance and punctuality are essential to provide quality care and service
• Leadership: Ability to take action and achieve results through others
• Commitment to HCF Family of Companies Vision, Values, and Purpose
• Must be able to complete performance requirements independently while using good judgment as well as have the ability to harmoniously work with others
• Must be able to read, write and understand the English language

Position Responsibilities

• Must follow HCF Policies and Procedures.
• Maintains positive customer relations when answering the telephone or when greeting visitors.
• Responsible for sorting and distributing daily mail.
• Maintains and coordinates the Home Office meeting calendar, including reservation and scheduling of shared conference rooms and common meeting spaces.
• Coordinates meal and refreshment services for company meetings, luncheons, and Home Office events, including ordering, delivery, and setup.
• Prepares and sets up conference rooms and common meetings spaces for meetings, trainings and events.
• Orders and maintains inventory of Home Office supplies, including office and breakroom supplies, ensuring adequate stock levels.
• Coordinates cleaning and vending services for the Home Office, including vendor communication and issue resolution.
• Provides administrative support to Home Office departments and team members as needed.
• Assists the Executive Assistant with administrative tasks, projects, and daily operational support.
• Helps ensure the Home Office environment is organized, professional, and operationally effective.
• Perform other duties as assigned.

Knowledge, Skills and Abilities

High School diploma required. College and/or vocational administrative schooling desired. Must be proficient in Microsoft Office programs (e.g. Word, Excel, and PowerPoint).

Benefits

• Promotion opportunities
• Flexibility
• Education/Learning
• Competitive benefit package

What we look for

Experience

If you've had a job or experience in a position with similar goals and responsibilities, we'd love to connect with you.

Skills

We're looking for individuals that are compassionate, team players, social, trustworthy and service-minded.

Characteristics

We're looking for individuals that are self-motivated, dependable, ethical, and ready to jump in and provide outstanding care and customer service to our residents.

The Company

Our Core Values, better known as We Care is that each and every employee in the organization is held to standards of Wholeheartedness, Excellence, Collaboration, Accountability, Respect, and being Ethical. Whether you work for HCF or become a resident of HCF, we can promise you one thing; we will treat you like family!

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.