Receptionist | Corporate Office

ViziRecruiter,LLC.; Lima (OH); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Promotion opportunities

Flexibility

Education/Learning

Competitive benefit package

Job summary

HCF is seeking an Administrative Assistant to support the Executive Assistant/Operations across a range of confidential tasks. You will help manage the Home Office calendar, coordinate meetings, and assist with day-to-day operations to ensure smooth office function.

The role requires high school diploma, proficiency in Microsoft Office, and a client-focused, dependable approach. You will contribute to a caring, professional environment that supports residents and staff alike.

Qualifications

• High School diploma required.
• College and/or vocational administrative schooling desired.
• Must be proficient in Microsoft Office programs (e.g., Word, Excel, and PowerPoint).
• Experience: If you've had a job or experience in a position with similar goals and responsibilities, we'd love to connect with you.
• Skills: We’re looking for individuals that are compassionate, team players, social, trustworthy and service-minded.
• Characteristics: We’re looking for individuals that are self-motivated, dependable, ethical, and ready to jump in and provide outstanding care and customer service to our residents.

Responsibilities

• Must follow HCF Policies and Procedures.
• Maintains positive customer relations when answering the telephone or when greeting visitors.
• Responsible for sorting and distributing daily mail.
• Maintains and coordinates the Home Office meeting calendar, including reservation and scheduling of shared conference rooms and common meeting spaces.
• Coordinates meal and refreshment services for company meetings, luncheons, and Home Office events, including ordering, delivery, and setup.
• Prepares and sets up conference rooms and common meetings spaces for meetings, trainings and events.
• Orders and maintains inventory of Home Office supplies, including office and breakroom supplies, ensuring adequate stock levels.
• Coordinates cleaning and vending services for the Home Office, including vendor communication and issue resolution.
• Provides administrative support to Home Office departments and team members as needed.
• Assists the Executive Assistant with administrative tasks, projects, and daily operational support.
• Helps ensure the Home Office environment is organized, professional, and operationally effective.
• Perform other duties as assigned.

Skills

Microsoft Office

Compassionate

Team player

Service-minded

Dependable

Ethical

Education

High School diploma

College or vocational administrative schooling desired

Tools

Microsoft Office Suite

Job description

Introduction

As the healthcare industry continues to experience rapid growth,we remain dedicated to the basic fundamentals of agood employer. We offer many opportunities forgrowth, advancement, andon-the-job training. You wantthe best for your family, and we wantthe best for our family of employees. Enjoy arewarding careerfilled with opportunities, recognition, challenges, security, and professional support.Join our helpful, caring, friendly team today!

Overview

Responsible for a variety of administrative functions to assist the Executive Assistant/Operations. All tasks require a high degree of confidentiality.

Essential Functions

• Because HCF exists to care for our residents, regular attendance and punctuality are essential to provide quality care and service.


• Leadership: Ability to take action and achieve results through others.


• Commitment to HCF Family of Companies Vision, Values, and Purpose.


• Must be able to complete performance requirements independently while using good judgment as well as have the ability to harmoniously work with others.


• Must be able to read, write and understand the English language.

Benefits

• Promotion opportunities


• Flexibility


• Education/Learning


• Competitive benefit package

Responsibilities

• Must follow HCF Policies and Procedures.


• Maintains positive customer relations when answering the telephone or when greeting visitors.


• Responsible for sorting and distributing daily mail.


• Maintains and coordinates the Home Office meeting calendar, including reservation and scheduling of shared conference rooms and common meeting spaces.


• Coordinates meal and refreshment services for company meetings, luncheons, and Home Office events, including ordering, delivery, and setup.


• Prepares and sets up conference rooms and common meetings spaces for meetings, trainings and events.


• Orders and maintains inventory of Home Office supplies, including office and breakroom supplies, ensuring adequate stock levels.


• Coordinates cleaning and vending services for the Home Office, including vendor communication and issue resolution.


• Provides administrative support to Home Office departments and team members as needed.


• Assists the Executive Assistant with administrative tasks, projects, and daily operational support.


• Helps ensure the Home Office environment is organized, professional, and operationally effective.


• Perform other duties as assigned.

Requirements

• High School diploma required.


• College and/or vocational administrative schooling desired.


• Must be proficient in Microsoft Office programs (e.g., Word, Excel, and PowerPoint).


• Experience: If you've had a job or experience in a position with similar goals and responsibilities, we'd love to connect with you.


• Skills: We’re looking for individuals that are compassionate, team players, social, trustworthy and service-minded.


• Characteristics: We’re looking for individuals that are self‑motivated, dependable, ethical, and ready to jump in and provide outstanding care and customer service to our residents.

The Company

Our Core Values, better known as We Care is that each and every employee in the organization is held to standards of Wholeheartedness, Excellence, Collaboration, Accountability, Respect, and being Ethical. Whether you work for HCF or become a resident of HCF, we can promise you one thing; we will treat you like family!