RECEPTIONIST - BUYER ASSISTANT

Meisystem Asia Ltd.; Itasca (IL); Sur place; USD 36 000 - 48 000; Plein temps

Résumé du poste

A growing American subsidiary is seeking a Receptionist-Buyer Assistant to join their Operations Team in Itasca, IL. The ideal candidate will be the first point of contact for visitors, manage phone lines, and assist with office supply operations while ensuring a welcoming reception. Applicants should have a minimum of 3 years in an office environment, excellent communication skills, and proficiency in English. The role emphasizes attention to detail and organizational abilities, with a Monday to Friday schedule.

Qualifications

• Minimum of 3 years of work experience in an office setting is preferred.
• Proficiency in English.
• Detailed-oriented and reliable.
• Excellent communication and interpersonal skills.
• Strong organizational abilities and time management.
• Detail-oriented and reliable.
• Ability to multitask and maintain a calm, professional demeanor in a dynamic environment.
• Being familiar with Microsoft 365 is a plus.

Responsabilités

• Greet clients, suppliers, and guests professionally.
• Manage the company’s main phone line and redirect calls.
• Monitor and manage entry access for visitors.
• Refill and maintain the break area supplies.
• Place orders for office supplies as needed.
• Perform item receipt in the ERP/System.
• Assist the Aftersales and Spare Parts department.
• Schedule: in office Monday through Friday from 7:45am-4:15pm

Connaissances

Excellent communication

Organizational skills

Attention to detail

Interpersonal skills

Multitasking

Customer service

Formation

High School Diploma

Outils

Microsoft 365

Description du poste

As MEI USA continues to evolve and grow the business across North America, we are seeking highly motivated individuals to join our team as a Receptionist-Buyer Assistant.

You will join our Operations Team and will support administrative operations of our American subsidiary. This role requires a strong sense of hospitality, organizational skills, and attention to detail.You will serve as the first point of contact for visitors, assist with purchasing support tasks, and ensure the smooth running of reception and office supply functions.

Requisiti

Position Responsibilities

• Welcome Visitors: Greet clients, suppliers, and guests with kindness and professionalism, always ensuring a warm and punctual presence.
• Answer Phone Calls: Manage the company’s main phone line, redirecting calls as needed and taking clear messages when appropriate.
• Front Desk Operations: Monitor and manage entry access by opening the door and verifying appointments in the agenda.
• Break Area Maintenance: Refill and maintain the coffee, snack, and break areas to ensure they are clean and fully stocked.
• Office Supplies Ordering: Place weekly recurring orders for internal supplies such as printer paper, stationery, and cleaning products.
• Receiving Goods: Perform item receipt in the ERP/System for all received orders.This process is repetitive and requires high attention to detail and precision.
• Administrative Support: Assist the Aftersales and Spare Parts department as a figure of backup.
• Schedule: in office Monday through Friday from 7:45am-4:15pm

Educational/Skills Requirements

• High School Diploma or equivalent (a background in business administration or similar is a plus)
• Minimum of 3 years of work experience in an office setting is preferred
• Proficiency in English
• Excellent communication and interpersonal skills
• Strong organizational abilities and time management
• Detailed- oriented and reliable
• Ability to multitask and maintain a calm, professional demeanor in a dynamic environment.
• Being familiar with Microsoft 365 package, is a plus

Soft Skills Requirements

• Attention to detail and accuracy
• Reliability and accountability
• Flexibility and adaptability
• Ability to work independently and collaboratively