Receptionist - Bluffton

Weeks & Irvine, LLC; Bluffton (SC); On-site; USD 26,000 - 38,000; Full time

Job summary

Weeks & Irvine, LLC is seeking a Receptionist to manage our front desk and provide administrative support across the organization. You will welcome guests, direct visitors, answer calls, and help maintain a positive, professional reception area.

The role emphasizes customer service, timeliness, and flexibility to work various shifts. You will support daily operations and ensure the front desk runs efficiently and professionally.

Qualifications

• Previous receptionist or front desk experience
• Proficient in Microsoft Office
• Excellent written and verbal communication

Responsibilities

• Greet and welcome guests as soon as they arrive.
• Direct visitors to the appropriate person or conference room.
• Answer, screen and forward incoming phone calls.
• Keep the reception area tidy with supplies and materials.
• Provide basic information in-person and via phone/email.
• Maintain office security and control access via the reception desk.
• Order front office supplies and manage inventory.
• Update calendars and schedule meetings.
• Perform other clerical duties such as filing, photocopying, transcribing and faxing.

Skills

Customer service

Front desk

Communication skills

Organizational skills

Multitasking

Time management

Professional appearance

Problem-solving

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Office equipment handling

Calendar management

Job description

Our Receptionist needs to manage our front desk on a daily basis and perform a variety of administrative and clerical tasks. As a Receptionist, you will be the first point of contact for our company. Our Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. You should be able to deal with emergencies in a timely and effective manner, while streamlining office operations. This role may require working in shifts, so flexibility is a plus. Ultimately, a Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.

Responsibilities

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person, office, or conference room
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Maintain office security by following safety procedures and controlling access via the reception desk
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

Skills

• Proven work experience as a Receptionist, Front Office Representative or similar role
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks