Receptionist/Attendance Clerk

WNYRIC Districts; Buffalo (NY); On-site; USD 21,000 - 30,000; Full time

Job summary

South Buffalo City Schools seeks an Office Assistant/Receptionist to support the office manager and transportation coordinator. You will send daily dismissal and attendance updates to teachers and manage attendance changes using PikMyKid and PowerSchool.

Responsibilities include logging medical absences, handling mail, filing records, and sign-in of visitors. The role involves data entry in PowerSchool and coordinating with CPS/CSE evaluators and building visitors via Raptor System.

Responsibilities

• Assist office manager/transportation coordinator as needed
• Send daily email to teachers listing all of the reported dismissal changes & attendance reports
• Provide teachers with daily dismissal changes through the PikMyKid program
• Collect absent excuses provided from parents/doctor offices. In PowerSchool change/log in the reason for the student's absence.
• Log in any medical absences that the health office provides
• Data entry: registration/re-enrollment packets in PowerSchool
• Sort/distribute mail
• Print out faxes/distribute/send requested information
• File student report cards, student suspension letters, medical notes, release forms as received
• Gather student records for 8 th graders who are exiting & send information to schools as per requests received. Log this data in a spreadsheet.
• Sign in visitors: Agency - Child Protective Services/CSE evaluators. Locate student & provide any information requested such as grades & attendance.
• Raptor System - for building visitors including parents, vendors, CE chair members, student interns.
• Daily: adjust student attendance code to reflect "In Person" for any student who arrives late on a bus
• Daily: sign in students who arrive late/call students down to the office when leaving early
• Daily: adjust students' late arrival/early dismissal times in PowerSchool
• Daily: adjust attendance codes for students who are placed on Out of School Suspension/In School Suspension

Tools

PowerSchool

PikMyKid

Raptor System

Job description

Classified - Position - Office Assistant - Receptionist

Job Number 3300057371

Start Date

Open Date 11/01/2026

Closing Date

Receptionist/Attendance Clerk

• Assist office manager/transportation coordinator as needed
• Send daily email to teachers listing all of the reported dismissal changes & attendance reports
• Provide teachers with daily dismissal changes through the PikMyKid program
• Collect absent excuses provided from parents/doctor offices. In PowerSchool change/log in the reason for the student's absence.
• Log in any medical absences that the health office provides
• Data entry: registration/re-enrollment packets in PowerSchool
• Sort/distribute mail
• Print out faxes/distribute/send requested information
• File student report cards, student suspension letters, medical notes, release forms as received
• Gather student records for 8 th graders who are exiting & send information to schools as per requests received. Log this data in a spreadsheet.
• Sign in visitors:

Agency - Child Protective Services/CSE evaluators. Locate student & provide any information requested such as grades & attendance.

Raptor System - for building visitors including parents, vendors, CE chair members, student interns.

• Daily: adjust student attendance code to reflect "In Person" for any student who arrives late on a bus
• Daily: sign in students who arrive late/call students down to the office when leaving early
• Daily: adjust students' late arrival/early dismissal times in PowerSchool
• Daily: adjust attendance codes for students who are placed on Out of School Suspension/In School Suspension

Hours: 7:30 AM - 3:45 PM

Contact Person's Name C.Kendrick or J.Williams HR

Contact Person's Title - Business Manager

Contact Person's Email [e-mail]