Receptionist And Office Assistant

TEKsystems; New York (NY); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Medical

dental & vision

Critical Illness

Accident

Hospital 401(k) Retirement Plan

Pre-tax and Roth post-tax conributions

Life Insurance (Voluntary Life & AD&D)

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick)

Job summary

TEKsystems is seeking an Office Coordinator/Receptionist for a fully onsite role in Midtown Manhattan, NY. The position is a 4-month contract-to-hire with a Monday–Friday schedule from 8:30 AM to 5:30 PM.

You will greet visitors, handle inquiries, coordinate meetings, manage mail and deliveries, and provide essential administrative support to the team in a fast-paced office environment.

Qualifications

• Minimum of 3 years of office and/or reception experience in a professional environment.
• Demonstrated experience greeting and assisting employees, visitors, clients, and vendors in a front desk or reception role.
• Strong customer service skills with a friendly, approachable, and professional demeanor.
• Basic computer proficiency, including experience with Microsoft Office and Google Suite.
• Ability to use communication tools such as email and Slack to respond promptly and clearly to inquiries.
• Excellent organization skills with strong attention to detail in managing schedules, records, and office tasks.
• Ability to multitask and prioritize in a busy office setting while maintaining a calm and professional presence.
• Strong verbal and written communication skills for interacting with a wide range of stakeholders.
• Reliability and dependability in providing consistent administrative and reception support.
• Ability to handle confidential information discreetly and responsibly.

Responsibilities

• Welcome visitors with warmth and professionalism, ensuring they feel comfortable and supported from the moment they arrive.
• Assist employees, clients, vendors, and other visitors by providing directions, information, and guidance as needed.
• Schedule and coordinate meetings, including arranging conference rooms, catering, and other office activities.
• Respond promptly and thoughtfully to Slack messages, emails, and general inquiries from internal and external contacts.
• Manage the ticketing queue, monitor incoming requests, and respond or route them in a timely and accurate manner.
• Keep the reception area organized, polished, and consistently welcoming, maintaining a high standard of cleanliness and presentation.
• Receive, sort, and distribute mail, packages, and deliveries efficiently throughout the office.
• Support the team with general administrative tasks, including filing, data entry, scanning, copying, and document organization.
• Maintain accurate records and update company information as needed in Confluence and other internal systems.
• Communicate professionally and positively with clients, customers, vendors, and colleagues in person and in writing.
• Provide dependable administrative support to management and team members, assisting with day-to-day office needs.
• Handle company and customer information with care, maintaining confidentiality and following data privacy guidelines.
• Identify and suggest ways to improve the visitor and employee experience, contributing ideas to enhance office operations.
• Take on other duties as assigned and actively contribute to a supportive, team-oriented workplace culture.

Skills

Office/reception experience

Customer service

Multitasking

Microsoft Office

Google Suite

Slack

Confluence

Written and verbal communication

Tools

Microsoft Office

Google Suite

Slack

Confluence

Job description

Title: Office Coordinator/Receptionist

Pay Rate: $25/hour

Location: Midtown Manhattan, NY, fully onsite

Schedule: Monday-Friday, 8:30 AM - 5:30 PM

Type: 4-month contract-to-hire, long-term opportunity

The Receptionist and Office Assistant serves as the welcoming face and primary point of contact for the office, creating a positive first impression for visitors, clients, and team members. This role combines front desk reception with a variety of administrative and office support responsibilities to keep the workplace connected, efficient, and inviting. You will greet and assist employees and visitors, coordinate meetings and office activities, respond to inquiries, and help maintain an organized and professional environment. This is a fully on-site, office-based position with regular interaction across the organization, offering the opportunity to build strong relationships and make a meaningful impact every day.

Responsibilities

• Welcome visitors with warmth and professionalism, ensuring they feel comfortable and supported from the moment they arrive.
• Assist employees, clients, vendors, and other visitors by providing directions, information, and guidance as needed.
• Schedule and coordinate meetings, including arranging conference rooms, catering, and other office activities.
• Respond promptly and thoughtfully to Slack messages, emails, and general inquiries from internal and external contacts.
• Manage the ticketing queue, monitor incoming requests, and respond or route them in a timely and accurate manner.
• Keep the reception area organized, polished, and consistently welcoming, maintaining a high standard of cleanliness and presentation.
• Receive, sort, and distribute mail, packages, and deliveries efficiently throughout the office.
• Support the team with general administrative tasks, including filing, data entry, scanning, copying, and document organization.
• Maintain accurate records and update company information as needed in Confluence and other internal systems.
• Communicate professionally and positively with clients, customers, vendors, and colleagues in person and in writing.
• Provide dependable administrative support to management and team members, assisting with day-to-day office needs.
• Handle company and customer information with care, maintaining confidentiality and following data privacy guidelines.
• Identify and suggest ways to improve the visitor and employee experience, contributing ideas to enhance office operations.
• Take on other duties as assigned and actively contribute to a supportive, team-oriented workplace culture.

Essential Skills

• Minimum of 3 years of office and/or reception experience in a professional environment.
• Demonstrated experience greeting and assisting employees, visitors, clients, and vendors in a front desk or reception role.
• Strong customer service skills with a friendly, approachable, and professional demeanor.
• Basic computer proficiency, including experience with Microsoft Office and Google Suite.
• Ability to use communication tools such as email and Slack to respond promptly and clearly to inquiries.
• Excellent organization skills with strong attention to detail in managing schedules, records, and office tasks.
• Ability to multitask and prioritize in a busy office setting while maintaining a calm and professional presence.
• Strong verbal and written communication skills for interacting with a wide range of stakeholders.
• Reliability and dependability in providing consistent administrative and reception support.
• Ability to handle confidential information discreetly and responsibly.

Job Type & Location

This is a Contract to Hire position based out of New York, NY.

Pay And Benefits

The pay range for this position is $25.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical
• dental & vision
• Critical Illness
• Accident
• Hospital 401(k) Retirement Plan
• Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of New York, NY.

Application Deadline

This position is anticipated to close on Nov 23, 2026.

Workplace Type

This is a fully onsite position in New York,NY.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems And TEKsystems Global Services

We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.