Legal Assistant

Weeks & Irvine, LLC; Charleston (SC); On-site; USD 34,000 - 52,000; Full time

Job summary

Weeks & Irvine, LLC is seeking a Legal Assistant to manage front desk operations and support the managing attorney with administrative tasks related to real estate closings.

The role requires real estate closing experience, professional communication, and strong organizational skills to ensure a smooth office workflow.

Qualifications

• Experience handling real estate closings and related documents.
• Proficient with office equipment and clerical tasks.
• Strong communication in person, over the phone, and in writing.

Responsibilities

• Greet and assist guests arriving at the office.
• Direct visitors to the appropriate person or conference room.
• Answer, screen and forward incoming calls.
• Assist with closing files and disbursing funds as needed.
• Maintain tidy reception area and stock of supplies.
• Provide accurate information in-person and by email/phone.
• Maintain office security and manage access at reception.
• Keep inventory of stock and update calendars.
• Schedule appointments and meetings.
• Perform general receptionist duties including filing and copying.
• Obtain documents required for closings per contract terms.
• Check documents for accuracy and obtain attorney approval.

Skills

Real estate closing experience

Office equipment proficiency

Professional demeanor

Written and verbal communication

Resourceful and proactive

Excellent organization

Time management

Multitasking

Active listening

Customer service orientation

Tools

SoftPro

Job description

About Us:

Weeks & Irvine, LLC is a well-established law firm with a strong regional presence, offering a wide range of legal services. We pride ourselves on delivering client-focused legal solutions with efficiency, integrity, and professionalism.

Job Description

Our Legal Assistant needs to manage our front desk daily and perform a variety of administrative and clerical tasks to assist the managing attorney in keeping the office functioning on a smooth basis. Our Legal Assistant will work closely with the managing attorney to prepare & review legal documents necessary to conduct a real estate closing. REAL ESTATE CLOSING EXPERIENCE IS REQUIRED!

Responsibilities

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person, office, or conference room
• Answer, screen and forward incoming phone calls
• Assist with closing files as needed (e.g. disbursing funds/scanning documents)
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Maintain office security by following safety procedures and controlling access via the reception desk
• Keep inventory of stock
• Update calendars and schedule appointments or meetings
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
• Request documents necessary to conduct closings according to contract terms
• Check legal documents for accuracy
• Obtain attorney approval for legal documents related to the transaction
• The company reserves the right to add or change duties at any time

Skills

• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• Time management
• Active listening
• SoftPro experience is preferred

This Job Is Ideal for Someone Who Is:

• Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction
• Detail-oriented -- would rather focus on the details of work than the bigger picture
• High stress tolerance -- thrives in a high-pressure environment
• Supportive - enjoys working as part of a team