Receptionist/ Administrator

Manchester Arndale; Plum (Allegheny County); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading facilities management company is seeking a Receptionist/Executive Administrator to provide support to senior leadership and ensure the smooth operation of the office. Responsibilities include reception duties, managing schedules, and general administrative tasks. The ideal candidate will have at least 3 years of relevant experience and strong organizational and communication skills.

Qualifications

• Minimum of 3 years' experience in an executive support role.
• Proficient in Microsoft Office Suite (Word, PowerPoint, Excel).
• Excellent verbal and written communication skills.

Responsibilities

• Greet and direct visitors, ensuring prompt assistance.
• Manage executive schedules and coordinate meetings.
• Handle incoming and outgoing mail.

Skills

Organizational skills

Communication skills

Problem-solving ability

Attention to detail

Multitasking

Tools

Microsoft Office Suite

Job description

About The Company:

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.

About The Role:

Shift Pattern:Monday-Thursday 07:00-16:00 and Friday- 07:00-12:00

We're seeking a highly organized, detail-oriented Receptionist/Executive Administrator. In this role, you'll provide direct support to the business along with supporting our senior leadership, ensuring smooth operations and effective communication.

Your main responsibilities will include:

Reception Duties(All Training Provided)

• Greet and direct visitors, ensuring they feel welcome and are assisted promptly. Provide them with necessary information or direct them to the appropriate person or department.
• Answer and transfer phone calls efficiently, taking messages when necessary and ensuring accurate communication.
• Handle incoming and outgoing mail and packages, sorting and distributing them to the correct recipients.
• Maintain a tidy and presentable reception area, ensuring it reflects the professional image of the company.
• Ensure accurate and timely communication within the office, relaying messages, and information promptly.

Exec Admin Duties (All Training Provided)

• Manage executive schedules, coordinate meetings, appointments, refreshments, and travel arrangements.
• Provide general administrative support to other departments as and when needed, including filing, data entry, customer communication.
• Handle confidential documents ensuring they remain secure.
• Assist in planning company events, meetings, special projects.
• Ensure accurate and timely communication within the office.

You should meet the following criteria:

• A minimum of 3 years' experience in an executive support role
• Right to work in the UK
• Proficient in Microsoft Office Suite (Word, PowerPoint, and Excel)
• Excellent verbal and written communication skills
• Ability to multitask and prioritize tasks.
• Excellent organizational and time management skills
• Strong problem-solving ability and attention to detail
• Reliable and punctual, with a strong work ethic
• Previous experience in customer service preferred.

How to Apply:

If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.