Receptionist / Administrative Floater

3 Arts Entertainment; New York (NY); On-site; USD 40,000 - 55,000; Full time

Job summary

3 Arts Entertainment in New York is seeking a Receptionist / Administrative Floater to support the New York office. This role covers front-desk duties, office operations, and broad administrative support for managers and assistants.

The ideal candidate is highly organized, detail-oriented, and comfortable juggling multiple priorities in a fast-paced environment. Strong communication and professionalism are essential to interact with clients and counterparts across the organization.

Qualifications

• Demonstrated interest and experience in entertainment and media required
• Strong communication, organizational, and interpersonal skills
• 1+ years of administrative experience in an entertainment company, agency, or professional office environment preferred
• Reliable, adaptable, and comfortable serving as a go-to support resource across the office

Responsibilities

• Manage reception area and handle phone calls
• Welcome guests and coordinate meetings
• Oversee office logistics and operations
• Provide administrative support to managers and assistants
• Back-up coverage for executive assistants when needed
• Assist with research projects

Skills

Communication

Organization

Interpersonal skills

Administrative experience

Job description

Management company 3 Arts Entertainment has an immediate opening for a Receptionist / Administrative Floater to support the New York office. This role is central to the daily functioning of the office and includes front-desk responsibilities, oversight of office operations, general administrative support for managers and their assistants, research projects and serving as backup coverage for executive assistants when needed.

Primary responsibilities include managing the reception area, handling phone calls, welcoming guests, coordinating meetings, overseeing office logistics, liaising with operations personnel and other various service providers, and assisting with administrative projects across the team. The position will also step in to provide short-term desk coverage when assistants are out of the office, helping ensure continuity and smooth operations.

The ideal candidate is highly organized, detail-oriented, and comfortable juggling multiple priorities in a fast-paced environment. Strong communication skills, professionalism, and the ability to interact with a wide range of personalities, including clients and their representatives, are essential. This role offers broad exposure to the inner workings of a leading talent management company and is well-suited for someone interested in entertainment business fundamentals.

Qualifications:

• Demonstrated interest and experience in entertainment and media required
• Strong communication, organizational, and interpersonal skills
• 1+ years of administrative experience in an entertainment company, agency, or professional office environment preferred
• Reliable, adaptable, and comfortable serving as a go-to support resource across the office