Administrative Assistant / Receptionist

Allison Care Center; Lakewood (CO); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Generous Bonuses

Growth Opportunities - DOUBLE your saL

Health Benefits

401K

Job summary

Allison Care Center is seeking a friendly receptionist to greet visitors, answer calls, and support daily administrative tasks. You will help maintain a welcoming environment, manage mail and deposits, and assist residents and staff with routine duties in a caring, professional manner.

Ideal candidates have a high school diploma and prior customer service experience, plus comfort with standard office equipment and mail handling.

Qualifications

• High school diploma or equivalent
• Previous customer service experience preferred
• Proficiency with basic office equipment and routine software

Responsibilities

• Greet visitors and answer phones, directing calls to the appropriate party
• Provide general administrative support for the facility
• Maintain files and records and prepare correspondence
• Sort and distribute mail and manage deposits
• Arrange meetings and travel as requested

Skills

Customer service

Communication

Office software

Education

High school diploma

Tools

Multi-line switchboard

Copier

Mailing equipment

10-key calculator

FedEx/UPS

Job description

Are you a person who believes in providing great care? Do you believe in having a positive impact on other people's lives? Are you a team player, quick-thinker, and ready to be a part of an organization that supports your growth?

WHAT WE'RE ABOUT

We believe care goes beyond a medical chart. With kindness and integrity as our guide, we strive for excellence in every interaction.

Requirements:

• You care.

Receptionist Perks:

• Generous Bonuses
• Growth Opportunities - DOUBLE your salary
• Health Benefits
• 401K

POSITION SUMMARY

The receptionist serves as the initial point of contact for everyone entering the facility. Responsibilities include greeting visitors, answering telephones and directing calls to appropriate party, and assisting with general administrative support functions of the facility.

DUTIES AND RESPONSIBILITIES

• Demonstrates commitment to company's mission, values and standards of ethical behavior
• Models a positive and professional image that emulates the organization's mission and encourages a spirit of cooperation with co-workers. Provides assistance to co-workers and promotes teamwork by sharing information useful to achieving desired results.
• Ensures that all residents are treated fairly, with kindness, dignity, and respect, and their rights are protected at all times
• May perform one or more of the following duties and responsibilities:
• Ensures outgoing mail is ready for pick up at designated times
• Sorts, distributes, and routes incoming mail to appropriate residents, departments, and/or personnel
• Distributes paychecks
• Prepares correspondence, reports, statements, minutes of meetings, agendas, etc
• Maintains files and other records
• Prepares and sends statements, letters and/or other correspondence to residents, family members, etc.
• Arranges for meetings, conferences, etc.
• Makes business trip arrangements as requested
• Performs unscheduled administrative tasks as directed
• Maintains correct and complete inventory of office supplies.
• Receive checks, prepare deposit and take deposit to bank.

KNOWLEDGE, SKILLS, ABILITIES & QUALIFICATIONS

• Previous customer service experience preferred
• High school diploma or equivalent required
• May require proficiency in office applications including multi-line switchboard, copier and mailing equipment, 10 key calculator as well as Federal Express and UPS

BENEFITS

• Medical insurance with Rx benefits
• Dental insurance
• Vision care
• 401k retirement savings plan with employer match after one year of service
• Paid vacation