Administrative Specialist I - Part-Time

sarasotagov; United States; On-site; USD 22,000 - 32,000; Part time

Job summary

The City of Sarasota is seeking a part-time, temporary clerical worker in the Parking Management department. The role supports the supervisor with a wide range of clerical tasks and requires accuracy and neatness in final copy and file management.

Responsibilities include handling visitors, calls, appointments, requisitions, and budget forms, while maintaining confidential data and internal records. This position operates within a local government setting and may include additional job-related

Qualifications

• High School Diploma or GED or equivalent
• At least 1 year of general office experience with clerical and computer-related tasks
• Ability to follow complex written and oral directions
• Ability to manage calendars and prepare basic reports

Responsibilities

• Develops final copy of correspondence and memoranda.
• Establishes and maintains cross-reference files and file categories.
• Screens visitors and calls, answering non-supervisory inquiries.
• Schedules appointments and may manage the supervisor's calendar.
• Prepares requisitions, vouchers and budget forms.
• Maintains confidential and sensitive data.
• Acts as purchasing clerk for the department.
• Types accounting and budget reports and special letters.
• Edits correspondence for grammar and punctuation.

Skills

General clerical skills

Office computer skills

English language proficiency

Public interaction

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Come work at a place where employees of the City serve with Excellence and Pride!

NOTE: The City of Sarasota is an Equal Employment Opportunity , Veteran, E-Verify and Drug Free Workplace employer.

Department

Parking Management

Employee Type

Temporary (Fixed Term)

Time Type

Part time

Salary Range

$19.4845 Hourly

Job Posting Period

October 16, 2026 - October 24, 2026 12:00 A.M.

Overview

To assist supervisor and/or department with a wide spectrum of clerical functions with a high degree of accuracy and neatness.

Ess ential Functions

• Develops final copy of a wide variety of correspondence and memoranda.
• Establishes and maintains cross-reference files and establishes file categories.
• Screens visitors, telephone calls and incoming mail, personally answering those inquiries that in the employee's judgment do not require the supervisor's attention.
• Makes appointments for the supervisor and reminds him/her of appointment or other matters that should be called to his/her attention; may manage calendar of supervisor.
• Prepares requisitions, vouchers, budget forms and other data.
• Handles confidential and other sensitive data.
• Acts as purchasing clerk for the department to which assigned.
• Types accounting and budgetary reports; special reports; letters and other material.
• Maintains a system of files and records for department's use.
• Assembles and gathers data.
• Types and compiles special reports.
• Edits correspondence for grammatical correctness and punctuation.

The intent of this class description is to provide a representative summary of the types of duties and responsibilities that would be required of classifications given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Incumbent may be required to perform job-related tasks other than those specifically presented in this job description.

Minimum Qualifications

• High School Diploma or GED,
• One (1) year of general office experience utilizing clerical and computer-related skills,
• Or the equivalent in education, training, and experience, which would provide the necessary knowledge, skills and abilities,

Job Based Competencies

• Working knowledge of modern office procedures, practices, and equipment.
• Knowledge of general office computer skills.
• Knowledge of English, arithmetic, and spelling.
• Knowledge of the operations of City government including city-wide computer programs.
• Ability to develop final copy for signature by the appropriate and respective supervisory personnel, utilizing either automated office equipment or transcription skills as required by the respective supervisor.
• Ability to follow complex oral and written directions.
• Ability to maintain complex clerical records and prepare reports from such records.
• Knowledge of basic cash handling and bookkeeping principles and procedures.
• Ability to establish and maintain effective working relationships with City officials, coworkers and the general public.
• Must have a high degree of clerical aptitude.
• Knowledge of the organization, procedures and divisions.

Responsibility

Considerable public contact; may act as representative of supervisor or Department Head.

Physical Requirements

This is primarily office work requiring limited physical effort. Position requires visual acuity for reviewing, checking, preparing, and maintaining written and computer files. Incumbent is required to have sufficient hearing to accurately perceive information at normal spoken word levels. Manual dexterity to operate standard office, date entry, and word processing equipment is required.

Public Contact

Considerable public contact; may act as representative of supervisor or Department Head.

Retirement Benefit

The City of Sarasota made the transition to become a Florida Retirement System (FRS) employer effective December 1, 2021. To learn more about what this benefit may mean for you, please visit MyFrs.com. Please note that if you are hired to work for the City of Sarasota as an FRS employer, you will be asked to complete a form to certify your FRS status, as there may be an impact to any FRS benefit you are already receiving.

Accommodation

I f you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Jake Brown our ADA Coordinator. Jake can be reached via email at [e-mail] or via phone at 941-263-6299.

F or questions pertaining to general employment or job application status, please call 941-263-6476, or email [e-mail]