Receptionist/Administrative Assistant

Dewberry; New York (NY); On-site; USD 52,000 - 60,000; Full time

Job summary

An established industry player is seeking a Receptionist/Administrative Assistant to support a dynamic engineering firm in New York. This role offers a unique opportunity to engage with diverse teams while managing essential administrative tasks and enhancing operational efficiency. The ideal candidate will possess strong proficiency in MS Office applications, a service-oriented mindset, and the ability to thrive in a fast-paced environment. Join a company that values integrity and collaboration, and contribute to impactful projects that shape the infrastructure landscape. If you are ready to take on a rewarding challenge, this position is perfect for you.

Qualifications

• 2+ years of experience in administrative roles preferred.
• Proficiency in MS Office suite is essential.

Responsibilities

• Provide general office support and manage workspace reservations.
• Handle visitor check-in and maintain office supplies.
• Assist with scheduling, travel arrangements, and administrative tasks.

Skills

MS Word

MS Excel

MS PowerPoint

MS Outlook

Adobe Acrobat

Client focus

Organizational skills

Flexibility

Education

High school degree

Bachelor's degree

Job description

Dewberry is currently seeking a Receptionist/Administrative Assistant in our New York, NY office. The successful candidate will perform a variety of administrative, receptionist and logistical functions in support of a fast-paced, multi-disciplined engineering business. This position will provide the opportunity to work with a diverse staff supporting the design and construction efforts for some of the largest and most complex infrastructure, facility and water projects in the New York metropolitan area.

Dewberry is a leading, market-facing professional services firm with more than 50 locations and 2,000 professionals nationwide. What sets us apart from our competitors are our people. At Dewberry, we seek out exceptional talent and strive to deliver the highest quality of services to our clients. Whether you’re an experienced professional or a new graduate, you’ll have the chance to collaborate with the best and brightest and work on innovative and complex projects at the forefront of the industry. Our commitment to excellence stems from our personal integrity and from other defining attributes, which we call “Dewberry at Work,” that have inspired our employees to be successful for more than a half-century.

Responsibilities

The support provided by the Receptionist/Administrative Assistant is diverse and ranges from general office support duties to some technical work that requires strong capabilities in MS Word, Excel, PowerPoint, Outlook and Adobe Acrobat. The selected candidate will also be trained in Dewberry-specific software. This position requires flexibility, technological ability and a strong client focus. We offer a competitive salary, based on experience.

Specific Duties Include

• Answer calls and greet visitors
• Responsible for managing and coordinating workspace reservations for employees and guests in a hoteling environment
• Answer inquiries related to workspace reservations
• Manage Visitor check-in process promptly at 8 AM each morning, ensuring seamless transitions to their reserved workspaces with designated hours of operation (8am-5pm)
• Administrative support for professional and technical staff including business development, marketing efforts, financial reporting, and general administrative functions
• Maintain appearance of meeting spaces, audio-visual equipment and conference room calendars
• Schedule appointments and make travel arrangements
• Register staff members for internal and external functions including registration and processing check requests
• Create, edit and maintain simple spreadsheets in MS Excel
• Create, edit and maintain forms, templates, reports, specifications, and letters in MS Word
• Create, edit and maintain simple presentations in MS PowerPoint
• Purchase office supplies and maintain office supply inventory
• Oversight of office appearance and orderliness
• Interact professionally with building staff, postal and delivery representatives, and Dewberry logistics personnel on a daily basis
• Process and distribute mail, packages and intra-office correspondence
• Other duties as required

Required Skills & Required Experience

• Bachelor’s degree preferred; high school degree required
• Minimum of 2 years of experience in the field or in a related area preferred
• Experience working with Engineering or Architectural firm a plus
• Proficiency in MS Word, MS Excel, MS PowerPoint and MS Outlook required
• The ability to create improved work efficiencies through the effective application of technology
• A service-oriented, positive, flexible and “can do” attitude
• The ability to organize and prioritize workload as needed to meet schedules
• Presents a positive image of Dewberry in line with our overall brand:
• Speaks clearly, enunciates words, portrays a warm, professional demeanor
• Handles multiple concurrent projects
• Ability to work independently

Don’t meet every single requirement? At Dewberry we are dedicated to building a diverse, inclusive, and authentic workplace for our employees. So if you’re excited about this role, but your past experience doesn’t align perfectly with every qualification in the position description, we encourage you to apply anyway. You may just be the right candidate for this or other opportunities.

• At this time, Dewberry will not sponsor a new applicant for work authorization.
• Dewberry is an Equal Opportunity/ Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation.

Salary Range

The projected range for this position is $52,000 - $60,000 annually. Depending upon other factors, i.e., skills, experience, location, market conditions, the range may vary slightly. These ranges are for NY only.

Seniority Level

Associate

Employment Type

Full-time

Job Function

Administrative, Consulting, and Engineering