Receptionist/Office Assistant - NYC

Friedman Vartolo LLP; New York (NY); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player in real estate and legal services is seeking a dynamic Receptionist/Office Assistant for its Financial District office. This role is perfect for someone who thrives in a fast-paced environment, managing front desk operations and providing essential support to the team. You'll be the first point of contact, handling high-volume calls, greeting visitors, and coordinating office supplies. The firm offers a competitive salary and a range of benefits, making it an exciting opportunity for those looking to grow in a vibrant and innovative workplace.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401k

Gym Reimbursement

Qualifications

• 1-2 years in a receptionist/office assistant role or similar.
• Proficient in computer skills and strong communication abilities.

Responsibilities

• Answer high-volume phone calls and greet visitors.
• Manage incoming packages and provide general administrative support.

Skills

Communication Skills

Organizational Skills

Computer Proficiency

Multi-tasking

Job description

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The Company

Friedman Vartolo LLP is a rapidly growing New York-based real estate and default services law firm with 250+ employees across six states. The firm prides itself on its innovative approach to business and problem solving, offering a fast-paced, startup vibe.

The Position

We are seeking a Receptionist/Office Assistant to join our team at our Financial District location. This role involves managing front desk operations, answering high-volume calls, greeting visitors, monitoring office supplies, handling incoming and outgoing mail, and supporting social media and marketing projects. The ideal candidate will have excellent communication skills, organizational ability, computer proficiency, and composure under pressure.

Responsibilities

1. Answer high-volume phone calls, take messages, and distribute accordingly
2. Send and receive faxes
3. Greet and direct visitors
4. Coordinate badges and supplies for NYC team
5. Support kitchen operations (restocking, making coffee)
6. Manage incoming packages and mail, including scanning and sorting
7. Support mail process and coordinate with Garden City office
8. Assist with building management and vendor needs
9. Handle miscellaneous requests with a positive attitude
10. Provide general administrative support as needed

Qualifications

1. 1-2 years in a receptionist/office assistant role or similar
2. Proficient in computer skills
3. Strong verbal and written communication skills
4. Ability to multi-task
5. Excellent organizational skills
6. Professional and calm demeanor

Compensation and Benefits

Salary is competitive for entry/junior level positions, with benefits including medical, dental, vision, flexible spending, 401k, and gym reimbursement.

ADA Compliance

Friedman Vartolo LLP complies with the ADA and provides reasonable accommodations for applicants with disabilities. Contact [e-mail] for assistance.

Location

New York City Office - Downtown

Salary: $20 per hour