Long Term Social Media & Administrative Assistant - EST HRS

Hubstaff blog; New York (NY); Remote; USD 45,000 - 60,000; Full time

Job summary

Join a global team as a Social Media Content Creator/Scheduler & Administrative Assistant. This full-time role involves managing schedules, creating engaging content for social media, and supporting travel operations. Ideal candidates are proactive, tech-savvy, and possess excellent communication skills. Enjoy a flexible remote work environment while making an impact in the travel and tech industries.

Qualifications

• Proven experience as a Virtual Assistant or in a similar role.
• Must be ethical, proactive, and able to work independently.

Responsibilities

• Manage schedules, coordinate meetings, and organize workflows.
• Create and schedule engaging content for social media platforms.
• Assist with travel planning and client relationship management.

Skills

Proactivity

Communication

Organization

Technology Savvy

Education

Experience in Travel or Tech Industries

Tools

Google Suite

Canva

Monday.com

Outscraper

Job description

Long Term Social Media & Administrative Assistant - EST HRS full time

Seeking a fulltime (40 hours) Social Media Content Creator/Scheduler & Adminstrative Assistant

Eastern TIme Zone working hours for this role are either shift of

a) 10am - 6pm Monday - Friday with an hour lunch and Saturday 10am - 2pm Or

b) 11am- 7pm Monday - Friday with an hour lunch and Saturday 10am - 2pm

About Us

Join a global team in the travel and tech industries! We operate a travel agency (www.somethingnewdestinations.com) specializing in destination weddings, honeymoons, and milestone celebrations, alongside a SaaS AI company (www.BeeVirtualSuite.com) offering AI automation and strategic virtual assistant services to businesses of all sizes. This role uniquely combines tasks in travel operations and virtual assistant services for our clients. You will be working with the Founders and tech team in a collaborative and trendy workspace. Long gone are the days of boring! We are a new type of remote company where we foster collaborative teams and strategy. Your voice is heard as an important member of the team. Our mission is to deliver exceptional experiences and innovative solutions worldwide, and we’re looking for a talented Virtual Assistant to help us achieve this vision.

Responsibilities for this Role :

As a Virtual Assistant, you will play a pivotal role in supporting both travel operations and virtual assistant services. Candidate should be a proactive self motivated high performer who is comfortable using AI tools and chatgpt type of prompting and be technology savvy with AI.

Must speak English and have the ability communicate well to clients verbally and in written form as a lot of our clientele is B2B.

Your key responsibilities will include:

Administrative Support: Manage schedules, coordinate meetings, and organize workflows using tools like Google Suite and project management platforms such as Monday.com or Edworking.

Social Media Management: Create and schedule engaging content for platforms like Facebook, Instagram, Linkedin and TikTok. Proficiency in Canva for graphic design is essential. We do offer tools to assist in Canva and AI tools.

Event and Travel Planning Assistance: Assist with travel planning, destination wedding coordination, vendor communication, and client relationship management.

Scraping for lead generation: scraping leads through Outscraper and others. Utilizing Google shared drive and docs.

Virtual Meeting Support: Facilitate or host virtual meetings using tools like Go Brunch or Google Meet.

Client Support: Provide virtual assistant services to clients, including administrative tasks, content creation, and project management.

Client assistance on the B2B side for Saas & GHL Onboarding inclusive of invoices, contract management filing

Other duties as needed to meet the needs of the business

Must Haves and Requirements:

Proven experience as a Virtual Assistant or in a similar role, preferably in the travel or tech industries.

Have the ability to work in the Eastern time zone

Be ethical and Proactive

Proficiency in Google Suite (Docs, Sheets, Slides, Drive, etc.).

Familiarity with project management tools like Monday.com or Edworking.

Familiar and comfortable with using chatgpt tools and AI tools

Expertise in social media content creation, Canva, and scheduling.

Strong organizational skills and attention to detail.

Excellent written and verbal communication skills.

Experience with AI chat and voice integration, particularly using Go High Level (highly preferred).

Ability to work independently and meet deadlines in a remote, global team environment.

Preferred Qualifications

Background in the travel industry, especially with destination weddings or group travel.

Experience working with SaaS tools or agencies.

Willing to train the right talent who may have most of the requirements

Must be resourceful and willing to learn new technologies

Must be coachable

Good to have:

Saas and GHL (Go High Level) experience is a plus.

Operations

Previous experience in Travel or Saas

Prefer fulltime hours but at least 30 hours of commitment is required

Work Hours

This is a remote position requiring a commitment of 30+ hours per week. And candidate should be available during normal business hours in the Eastern Standard time zone as specified above

**Note: There are no medical or benefits for this position and is W8 role - You are responsible for adhering to the policies of the country that you reside in with respect to fees, taxes etc and you hold us harmless.

Why Join Us?

Be part of a passionate, global team.

Gain valuable experience in the travel and tech industries.

Collaborate on exciting projects that blend travel and technology.

Enjoy a flexible remote work environment with forward-thinking leadership.

Ready to make an impact in both the travel and tech worlds? Apply now to join our innovative team!

Experience levels: Beginner (1 - 3 yrs), Intermediate (3 - 5 yrs), Expert (5+ yrs)