Tax Administrative Assistant

Eide Bailly LLP; Oklahoma City (OK); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Generous paid time off

Comprehensive medical

Dental

401(k) profit sharing

Life and disability insurance

Certification incentives

Education assistance

Referral program

Job summary

Eide Bailly LLP in Oklahoma City, OK seeks an Administrative Assistant to support partners and teams in-office. Responsibilities include scheduling, travel arrangements, client communications, and daily front-desk tasks.

The role requires accuracy, confidentiality, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate has at least a High School Diploma and 2 years of relevant experience, with strong Excel/Word/Outlook skills and a collaborative mindset.

Qualifications

• High School Diploma required.
• 2 years of administrative support experience preferred in professional services or accounting firms.
• Ability to thrive in high-volume, fast-paced environments.
• Strong organizational skills and ability to prioritize tasks.

Responsibilities

• Provides administrative support to partners, managers, and assigned teams.
• Coordinates meetings, schedules, travel, and other administrative activities.
• Assists with client and department support activities, including organizing income client information, tax return processing, review and issuance of final deliverables, and correspondence with clients.
• Supports office operations through mail processing, front desk coverage, answering phones, running errands, and event administration.
• Collaborates with the administrative team to meet deadlines and provide in-office coverage during business hours.
• Maintains confidentiality and professional standards with regular attendance and multiple priorities.
• Performs additional duties and special projects as requested.

Skills

Administrative support experience

Attention to detail

Communication skills

Education

High School Diploma

Tools

Microsoft Excel

Microsoft Word

Outlook

DocuSign

Teams

Adobe Acrobat

Job description

Location: Oklahoma City, OK

Work Arrangement: In-office

A Day in the Life

• Provides administrative support to partners, managers, and assigned teams.
• Coordinates meetings, schedules, travel, and other administrative activities.
• Assists with client and department support activities, including organizing income client information, tax return processing, review and issuance of final deliverables, and correspondence with clients.
• Supports office operations through mail processing, front desk coverage, answering phones, running occasional office errands, administration of office events, supply management, and client service.
• Collaborates with the administrative team to meet deadlines, ensure timely completing of assigned projects, and provide in-office coverage during business hours.
• Maintains accuracy, confidentiality, professionalism, and regular, predictable attendance while managing multiple priorities.
• Demonstrates flexibility by taking on new challenges and assisting with special projects and additional responsibilities as requested.
• Other duties as assigned.

Who You Are

• You have a High School Diploma
• You have 2 years of administrative support experience, preferably in a professional services or accounting firm.
• You thrive in a high-volume, fast-paced work environment.
• You can quickly prioritize and organize your work to complete tasks of an immediate nature.
• You hold yourself to the highest professional standards and maintain strict client confidentiality.
• You are proficient in Microsoft Excel. Microsoft Word, Outlook, DocuSign, Teams and Adobe Acrobat.
• You are exceptionally detail-oriented with strong verbal and written communication skills.
• You love collaborating and contributing to being part of a team but also enjoy working alone with limited supervision.
• You will work overtime as needed.
• This position requires prolonged standing and sitting, some bending, stooping, and stretching and the ability to lift up to 20 lbs

Must be authorized to work in the United States now or in the future without visa sponsorship.

Making an Impact Together

People join Eide Bailly for the opportunities and stay because of the culture. At Eide Bailly, we've built a collaborative workplace based on integrity, authenticity, and support for one another. You'll find opportunities for education and career growth, a team dedicated to your success, and benefits that put your family's needs first. Hear what our employees have to say about working at Eide Bailly.

Compensation

Our compensation philosophy emphasizes competitive and equitable pay. Eide Bailly complies with all local/state regulations regarding displaying ranges. Final compensation decisions are dependent upon factors such as geography, experience, education, skills, and internal equity.

Benefits

• generous paid time off
• comprehensive medical
• dental
• vision insurance
• 401(k) profit sharing
• life and disability insurance
• lifestyle spending account
• certification incentives
• education assistance
• a referral program

Eide Bailly LLP is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws.