Receptionist/Administrative Assistant

Bray International, Inc.; Houston (TX); On-site; USD 35,000 - 45,000; Full time

Job summary

Bray International, Inc. is seeking a Receptionist/Administrative Assistant at its headquarters in Houston, TX. This role will be the face of the facility, providing essential administrative support while ensuring a welcoming environment for visitors. The ideal candidate has at least 2 years of experience in a fast-paced administrative role and is proficient in Microsoft 365.

The candidate will handle various responsibilities including managing visitor access, issuing badges, and processing invoices, contributing to the smooth operation of the organization.

Qualifications

• At least 2 years of related administrative or receptionist experience in a professional environment.
• Proficiency in Microsoft 365 and managing a multi-line phone system.

Responsibilities

• Providing accurate administrative support in the reception area.
• Issuing temporary visitor and employee badges.
• Managing department invoices including approvals and scanning.

Skills

Microsoft 365

Multi-line phone system

Administrative support

Attention to detail

Teamwork

Education

High school diploma or equivalent

Job description

Bray International, Inc. is seeking a polished administrative professional for a front office Receptionist/Administrative Assistant role at its global headquarters in Houston, TX. Bray is a leading global manufacturer of industrial products with a great reputation and a deep commitment to customer service. As the face of our facility, your professional pride in this valuable position will not only enable you to facilitate the smooth operations of a dynamic organization, but also will ensure that you quickly become a key member of the team. If you are a team player and feel a sense of achievement in assisting colleagues and visitors, then this is the perfect opportunity for you!

Address: 13333 Westland East Blvd, Houston, TX 77041, USA

Responsibilities

• Providing accurate and fast‑paced administrative support in the reception area by answering phones, greeting and directing visitors, and monitoring parking lot access.
• Issuing temporary visitor and employee badges.
• Generating, managing and distributing reports from UltiPro HRIS.
• Managing department invoices, including printing, coding, approvals and scanning to accounts payable.
• Submitting check requests for applicable reimbursement programs.
• Monitoring incoming and outgoing mail.
• Administration of MVR process.

Qualifications

• High school diploma or equivalent.
• At least 2 years of related administrative or receptionist experience in a professional, fast‑paced and high‑traffic environment.
• Proficiency utilizing Microsoft 365 and a multi‑line phone system.
• Prior experience processing invoices.

Important Notes

• Under the current circumstances we are facing, all employees and contractors are required to complete a questionnaire daily, have temperature taken, and wear a facial mask for protection while working.
• Immigration sponsorship not offered for this position.
• Staffing and recruiting agencies are not invited to submit candidates for this job posting.

Preferred Attributes

• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well.
• Dedicated: Devoted to a task or purpose with loyalty or integrity.
• Team Player: Works well as a member of a group.
• Enthusiastic: Shows intense and eager enjoyment and interest.
• Self‑Starter: Inspired to perform without outside help.
• Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization.

Education

• High school diploma or equivalent.

Experience

• 2 years of experience with a multi‑line switchboard system.
• 2 years of related administrative or receptionist experience.

Licenses & Certifications

• None.

Equal Opportunity Employer

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.