Receptionist/Administrative Assistant

Ziegler; Chicago (IL); On-site; USD 50,000 - 55,000; Full time

Job summary

A leading investment bank in Chicago is seeking a Receptionist/Administrative Assistant to provide essential administrative support. The ideal candidate will manage schedules, coordinate events, and serve as the first point of contact for clients. Strong organizational and communication skills are essential for success in this fast-paced environment. The role offers a competitive salary and a comprehensive benefits package.

Benefits

Medical Insurance

Vision Insurance

Dental Insurance

Paid Time Off

401(k) with Firm Matching

Qualifications

• 1-3 years of experience as an administrative assistant or receptionist.
• Excellent organizational and customer relations skills.

Responsibilities

• Coordinate travel and event schedules for bankers.
• Prepare and edit PowerPoint presentations.
• Manage conference room reservations and supplies.

Skills

Organizational Skills

Customer Relations

Event Management

Project Management

Communication Skills

Tools

Microsoft Office

Salesforce

Job description

POSITION OVERVIEW

We are seeking a Receptionist/Administrative Assistant in our downtown Chicago Loop office. This is an important position within our firm as it will provide administrative support to multiple associates and support staff as well as extensive conferencing and administrative coordination. The role will also serve as the receptionist for the Chicago office serving as the first point of contact for the firm. The ideal candidate should have strong organizational skills, event management experience and administrative support capabilities as well as skills managing multiple technological platforms including using the Microsoft Office Suite (Word, Excel, Power Point, Outlook) and a multi-line phone conferencing and transfer system.

Responsibilities include, but are not limited to:

• Coordinate an extensive travel and event schedule for bankers, including dinners, events and conferences
• Prepare, edit, print, and bind PowerPoint presentations
• Prepare, submit, and file copies of all expense account reimbursement requests
• Prepare, format, proofread, and mail (or fax) documents, correspondence and memos
• Maintain and update contacts in Salesforce Contact Management Database and Outlook calendar
• Coordinate team meetings as requested
• Coordinate outgoing and incoming deliveries
• Manage conference rooms reservations and refreshments
• Serve as building contact on all security matters
• Order and stock office with supplies
• Stock printers and schedule all necessary maintenance
• All other duties as assigned

Professional qualifications

Ideal candidates should meet the following requirements:

• 1-3 years of experience as an administrative assistant or receptionist, preferably in a financial, consulting, or accounting firm,
• Excellent organizational and customer relations skills
• Excellent computer skills including experience in Microsoft Office products (Word, Excel, Power Point, Outlook)
• Experience with event planning a plus
• Outstanding interpersonal, verbal, and written communication skills and teamwork skills
• Strong project management skills and attention to detail

• A career-motivated professional who is self-confident, energetic, and possesses a superb work ethic
• Demonstrates initiative and a strong desire to deliver efficient results in a fast-paced environment

BENEFITS AND COMPENSATION

This is a full-time non-exempt position with an in-person office schedule. Normal business hours are M-F 8am-5pm.

The applicable base salary range for this role is $50,000 to $55,000. The base pay offered will be determined on factors such as experience, skills, training, location, and education. In addition to the base salary, this position is eligible for a performance-based bonus. A comprehensive benefits package is offered to full-time associates including medical, vision, dental, ancillary insurance, Paid Time Off, and a 401(k)-retirement plan with firm matching.

Ziegler is proud to be an equal opportunity workplace dedicated to pursuing and hiring a diverse workforce.

CORPORATE PROFILE

Ziegler is a specialty investment bank with unique expertise in complex credit structures and advisory services. Headquartered in Chicago with regional and branch offices throughout the U.S., Ziegler creates tailored financial solutions for our clientele. Ziegler is ranked nationally as one of the leading investment banking firms in our specialty sectors of healthcare, senior living, religion, and education finance as well as corporate finance and FHA/HUD. Ziegler serves institutional and individual investors through our capital markets professionals.