Receptionist/Administrative Assistant

Child Link; Chicago (IL); On-site; USD 32,000 - 42,000; Full time

Job summary

Child Link in Chicago, IL is seeking an Office Assistant/Receptionist to be the face of our office and provide essential administrative support. You will greet clients, manage calls, handle mail, and help with basic bookkeeping and invoicing.

The role emphasizes strong organization, punctuality, and excellent communication in a fast-paced environment. We offer competitive pay, growth opportunities, and a collaborative team culture in a mission-driven organization.

Qualifications

• HS diploma or GED is required; higher education is a plus.
• Experience in administrative, receptionist, or clerical roles preferred.
• Proficiency with Microsoft Office Suite and Google Workspace.

Responsibilities

• Greet clients and visitors with a warm, professional demeanor.
• Manage incoming calls, inquiries, messages, and emails.
• Handle incoming and outgoing mail and maintain organized records.
• Maintain office calendars and coordinate appointment scheduling.
• Assist with invoicing, receipt processing, and basic bookkeeping tasks.
• Perform data entry, organize documents, and maintain filing systems.
• Monitor office supplies and ensure inventory is stocked.
• Support the team with administrative tasks as needed.
• Assist with donation collection and tracking for community initiatives.

Skills

MS Office

Google Docs/Sheets

Communication

Organization

Education

High school diploma or GED

Associate or bachelor’s degree a plus

Tools

Calendar software

Job description

Join Our Team as an Office Assistant/Receptionist!

Are you a friendly and organized professional who enjoys creating a welcoming environment? Our organization is looking for an Office Assistant/Receptionist to be the face of our office and provide essential administrative support. If you're detail-oriented, customer-focused, and eager to contribute to a collaborative team, we want to hear from you!

Why You'll Love Working With Us:

• Meaningful Work: Play a vital role in supporting our mission and serving our community.
• Growth Opportunities: Develop your administrative skills while gaining experience with a supportive and knowledgeable team.
• Positive Environment: Be part of a welcoming and professional workplace where your contributions are valued.

What You'll Do:

• Be the first point of contact, greeting clients and visitors with a warm, professional demeanor.
• Manage incoming calls, direct inquiries, take messages, and respond to emails.
• Handle incoming and outgoing mail and maintain organized correspondence records.
• Maintain office calendars and coordinate appointment scheduling.
• Assist with invoicing, receipt processing, and basic bookkeeping tasks.
• Perform data entry, organize documents, and maintain accurate filing systems.
• Monitor office supplies, place orders, and ensure inventory is well‑stocked.
• Support the team with various administrative tasks as needed.
• Assist with donation collection and tracking to support our community initiatives.

What We're Looking For:

• High school diploma or GED required; associate or bachelor’s degree a plus.
• Previous experience in an administrative, receptionist, or clerical role preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general computer skills. Must be very versed with technology, Google docs, Google sheets, creating calendars and digital announcements.
• Must be punctual.
• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• Ability to multitask and thrive in a fast‑paced environment.
• Professional appearance and a friendly, customer‑service mindset.

What We Offer:

• Competitive pay and benefits package.
• Opportunities for professional growth and skill development.
• A collaborative and supportive work culture.
• The chance to make a difference by supporting meaningful community work.