Receptionist/Administrative Assistant

wilsonconst; Canby (OR); Presencial; USD 25.000 - 30.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical, dental, and vision coverage

401(k) plan

PTO and holidays

Overtime eligibility

Descripción de la vacante

Wilson Construction Co. in Canby, OR is seeking a Receptionist/Administrative Assistant to be the first point of contact and to perform heavy administrative duties in a fast-paced office.

The role supports the administrative team, handles multi-line calls, greets visitors, and coordinates mail, packages, and document management. The position requires reliability for a Monday–Friday 7:00 AM–4:00 PM schedule and a proven ability to manage a fluctuating workload with strong organizational skills

Formación

• 1 year of professional office experience; multi-line reception experience a plus.
• Proficient with Word, Excel, Outlook, and Microsoft Teams.
• Strong organizational skills with high attention to detail; able to work under pressure.
• Punctual and reliable with 7:00 AM–4:00 PM daily schedule.

Responsabilidades

• Front-Line Reception & Communication: answer calls on a busy multi-line system and greet visitors.
• Mail & Package Logistics: manage mail, packing, and daily deliveries via shuttle or carriers.
• Office & Facility Maintenance: keep reception area and common spaces tidy and stocked.
• Document Management & Copying: scan, file electronically, and handle large print jobs weekly.
• Administrative & Project Support: assist admin team and support office events and projects.

Conocimientos

Word

Excel

Outlook

MS Teams

Filing (alpha/numeric)

Reception experience

Organizational skills

Descripción del empleo

Receptionist/Administrative Assistant

Location: Canby, OR (Office-Based, Monday–Friday, 7:00 AM–4:00 PM)

About Us

Wilson Construction Company is a premier utility contractor specializing in complex electrical transmission and distribution line construction across the United States. Headquartered in Canby, Oregon, our team fosters a collaborative, fast-paced, and supportive office environment where dedicated professionals ensure our operations run seamlessly.

Role Overview

Based in our Canby, OR office, the Receptionist/Administrative Assistant serves as our front-line representative, answering calls, greeting visitors, and responding to requests to support our fast-paced office. You will be responsible for executing heavy administrative and clerical work while collaborating closely with the administrative team, internal departments, and office visitors.

Please note that to ensure seamless front-office coverage during our core operating hours, this position operates on a fixed schedule of Monday through Friday from 7:00 AM to 4:00 PM, which requires reliable daily adherence.

Key Responsibilities

• Front-Line Reception & Communication: Answer direct phone calls appropriately on a very busy multi-line phone system, and greet and direct visitors and employees in a friendly manner.
• Mail & Package Logistics: Retrieve mail periodically from the Post Office, while opening, date stamping, and distributing incoming, interoffice, and delivery mail on a daily basis. Prepare packages for daily delivery through our shuttle service, USPS, UPS, or FedEx.
• Office & Facility Maintenance: Maintain the reception area, common areas, and kitchens in a stocked, clean, and tidy manner daily (including taking out garbage and recycling), while taking inventory of and restocking supplies.
• Document Management & Copying: Handle scanning and electronic filing of documents, and manage large copying/printing projects, often on a weekly basis.
• Administrative & Project Support: Assist the administrative team with daily tasks, support office team building events, and drive special project work as assigned across all departments (such as special mailings, photocopying, filing, and organizational projects).

Qualifications & Requirements

• Experience Level: Minimum 1 year of experience in a professional office environment, with multi-line reception experience considered a strong plus.
• Technical & Software Skills: Familiarity with standard office protocol, office equipment, and alpha/numeric filing skills, alongside experience in Word, Excel, Outlook, and Microsoft Teams.
• Core Competencies: Strong organizational skills, high attention to detail, ability to work well under pressure, willingness to support where needed, and solid task and time management skills to handle a fluctuating workload.
• Location & Licensing Requirements: Must have a clean driving record, consistent punctuality with a strong attendance history to support the required 7:00 AM–4:00 PM daily schedule, and the physical ability to lift, stand, reach, or bend for extended periods.

What We Offer

• Competitive hourly wage and overtime eligibility.

• 100% employer-paid medical, dental, and vision — for you and your qualified spouse and dependents.

• 401(k) plan, personal time off (PTO), and holiday pay.

Wilson Construction Co. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. This is a smoke and drug-free environment (including marijuana); successful candidates will be required to pass post-offer and random drug tests.