Receptionist Administrative Assistant

ITAC Solutions; Birmingham (AL); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Mon-Fri office environment

Light phone & visitor volume

Grow into broader admin duties

Exposure to contracts and construction

Collaborative role supporting office领导

Job summary

ITAC Solutions is seeking a polished Receptionist / Administrative Assistant to greet visitors, answer calls, and keep the front office organized. You’ll be the first point of contact and help support contracts and construction administration as you grow in the role.

The position offers a Monday–Friday professional environment with light phone and visitor volume, room to expand administrative duties, and collaboration with office leadership and project teams.

Qualifications

• Demonstrate strong, consistent job tenure over the past 10 years.
• Receptionist, front desk, administrative, or customer service experience required.
• Construction, architecture, engineering, or similar industry exposure preferred.
• Experience supporting contracts or construction administration is a plus.
• Familiarity with Deltek Vantagepoint or a similar ERP/CRM system is preferred.

Responsibilities

• Greet visitors and serve as the first point of contact for the office
• Answer and route incoming phone calls
• Support contract documentation and track key dates and status updates
• Maintain organized files, records, and administrative documentation
• Handle data entry and general office support
• Coordinate meetings, office supplies, mail, and shipping
• Assist with additional contracts and construction administration duties as you grow in the role

Skills

Receptionist experience

Administrative support

Customer service

Attention to detail

Data entry

Tools

Deltek Vantagepoint

Job description

Receptionist / Administrative Assistant
Our client is looking for a polished, dependable professional who can be the welcoming first point of contact for the office while keeping day-to-day administrative details organized and moving. This is an ideal opportunity for someone who enjoys variety and wants to grow beyond traditional reception into contracts and construction administration support.

Benefits & Extras:

• Monday–Friday professional office environment
• Light phone and visitor volume
• Opportunity to grow into broader administrative responsibilities
• Exposure to contracts and construction administration
• Collaborative role supporting office leadership and project teams
• Stable opportunity with room to expand your skill set

Compensation: $45-55K DOE
What You’ll Be Doing:

• Greet visitors and serve as the first point of contact for the office
• Answer and route incoming phone calls
• Support contract documentation and track key dates and status updates
• Maintain organized files, records, and administrative documentation
• Handle data entry and general office support
• Coordinate meetings, office supplies, mail, and shipping
• Assist with additional contracts and construction administration duties as you grow in the role

What You’ll Need to be Considered:

• Demonstrate strong, consistent job tenure over the past 10 years
• Bring receptionist, front desk, administrative, or customer service experience
• Strong attention to detail when handling contract-related documents
• Construction, architecture, engineering, or similar industry exposure strongly preferred
• Experience supporting contracts or construction administration is a plus
• Familiarity with Deltek Vantagepoint or a similar ERP/CRM system is preferred