Office Manager / Project Engineer

Anderson Commercial Flooring; Walnut Creek (CA); On-site; USD 52,000 - 75,000; Full time

Job summary

Anderson Commercial Flooring is seeking an organized, professional Office Manager / Project Engineer to support our office and service division. This role serves as the first point of contact and provides administrative and project coordination support to our team.

The position involves greeting visitors, handling calls, mail, and shipments, and coordinating project plans, approvals, and information for field crews.

Qualifications

• High school diploma or equivalent.
• Previous receptionist, administrative, construction, project coordination preferred.
• Construction or commercial flooring experience preferred.
• Strong written and verbal communication skills.
• Excellent attention to detail.
• Ability to prioritize multiple requests and projects in a fast-paced environment.

Responsibilities

• Greet visitors, clients, vendors and employees in a professional and welcoming manner.
• Answer, screen, and direct incoming phone calls.
• Receive, sort, and distribute incoming mail and deliveries.
• Coordinate outgoing shipments and courier services as needed.
• Maintain a clean, organized reception area including our library.
• Ensure projects are prepared with detailed plans, materials, approvals, and information including breaking down project information into manageable phases for superintendents and field crews.
• Assist with Change Orders, RFIs and Callidus related requests.
• Interpret specifications by studying product design, customer requirements, and performance standards.
• Oversee the entire submittal process for the projects you are assigned.
• Assist in controlling project costs by approving expenditures, administering contractor contracts, ensuring monthly billings are submitted and verifying vendor PO’s are accurate.
• Prepare project status reports by collecting, analyzing, and summarizing information and trends, recommending actions.
• Maintain product and company reputation by acting in a respectable and professional manner.
• Work with the service division team members to ensure project success.

Skills

Strong written and verbal comms

Attention to detail

Multitasking in fast-paced environment

Education

High school diploma or equivalent

Job description

We are seeking an organized, professional, and dependable Office Manager / Project Engineer to support our office and our service division. This position serves as the first point of contact for visitors and incoming calls while also providing administrative and project coordination support to our service division.

Job Scope:

• Greet visitors, clients, vendors and employees in a professional and welcoming manner.
• Answer, screen, and direct incoming phone calls.
• Receive, sort, and distribute incoming mail and deliveries.
• Coordinate outgoing shipments and courier services as needed.
• Maintain a clean, organized, and professional reception area which includes our library.
• Ensure projects are well prepared with detailed plans, materials, approvals, and information including breaking down project information into manageable phases for superintendents and field crews.
• Assist with Change Orders, RFIs and Callidus related requests.
• Interpret specifications by studying product design, customer requirements, and performance standards.
• Oversee the entire submittal process for the projects you are assigned.
• Assist in controlling project costs by approving expenditures, administering contractor contracts, ensuring monthly billings are submitted and verifying vendor PO’s are accurate.
• Prepare project status reports by collecting, analyzing, and summarizing information and trends, recommending actions.
• Maintain product and company reputation by acting in a respectable and professional manner.
• Work with the service division team members to ensure project success.

Skills/Qualifications:

• High school diploma or equivalent
• Previous receptionist, administrative, construction, project coordination preferred
• Construction or commercial flooring experience preferred
• Strong written and verbal communication skills
• Excellent attention to detail
• Ability to prioritize multiple requests and projects in a fast-paced environment

The ideal candidate takes initiative, communicates clearly, and enjoys being involved in different areas of the business wearing many hats. This person should be equally comfortable welcoming a visitor at the front desk and helping the team keep projects organized and on schedule.