Receptionist/Admin Assistant

Boutique Recruiting; Oakbrook Terrace (IL); Presencial; USD 45.000 - 55.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health insurance

401(k) with a company match

10 paid holidays, including your生日

10 days of accrued PTO to start

Discretionary quarterly bonus of up to

Annual performance reviews and compens

Comprehensive training and ongoing

Long-term growth opportunities within

Descripción de la vacante

Boutique Recruiting in Oakbrook Terrace seeks a polished Receptionist to be the first contact for clients, prospects, and visitors. You will manage a busy front desk, handle calls, greet guests, assist with scheduling, and provide administrative support to the Office Manager.

The ideal candidate communicates professionally with diverse people, stays warm and patient, and maintains a high standard of service.

Formación

• 2+ years of professional office or client-facing experience.
• Excellent verbal and written communication skills.
• Professional, warm, and courteous in all interactions.
• Comfort with technology and learning new software.

Responsabilidades

• Serve as a welcoming first point of contact for clients, prospects, visitors, and callers.
• Manage high volume inbound calls and route accordingly.
• Greet clients upon arrival and maintain a polished in-office experience.
• Assist with scheduling, appointment coordination, and admin needs.
• Provide day-to-day support to the Office Manager and client relations team.
• Navigate challenging interactions with calm and solutions-focused approach.
• Support front desk coverage across two office floors.

Conocimientos

Telephone skills

Verbal communication

Written communication

Professional demeanor

MS Office

Calm under pressure

Team player

Herramientas

Microsoft Office

Descripción del empleo

Position Title: Receptionist

We are seeking a polished, personable, and service-driven Receptionist to serve as a key first point of contact for clients, prospects, and visitors. This highly visible position will manage a busy front desk, handle a high volume of incoming calls, greet clients, assist with scheduling, and provide direct administrative support to the Office Manager.

The ideal candidate is professional, reliable, and confident communicating with a wide range of people while maintaining a warm, patient, and welcoming demeanor in every interaction

Salary Range: $45,000 - $55,000 / Year, DOE

Responsibilities

• Serve as a welcoming and professional first point of contact for clients, prospects, visitors, and callers
• Manage a high volume of inbound calls, appropriately route callers to advisors, and provide friendly outbound appointment reminders as needed
• Greet clients upon arrival and create a polished, comfortable in-office experience
• Assist with client scheduling, appointment coordination, and general administrative needs
• Provide day-to-day administrative support to the Office Manager and broader client relations team
• Professionally navigate occasional challenging or sensitive client interactions while remaining calm and solutions-focused
• Support front desk coverage across two floors of the office while maintaining consistent service standards

Requirements

• 2+ years of professional office, administrative, hospitality, retail, or other relevant client-facing experience
• Exceptional telephone presence with strong verbal and written communication skills
• Warm, personable and professional demeanor with the ability to connect with clients of varying ages and backgrounds
• Strong proficiency with Microsoft Office and confidence learning new technology and software
• Polished, professional presence suited to a client-facing financial services environment
• Reliable, patient, and composed with the ability to manage a fast-paced front desk without becoming overwhelmed
• Collaborative and trainable with a genuine commitment to providing exceptional client service

Benefits

• Health insurance
• 401(k) with a company match
• 10 paid holidays, including your birthday
• 10 days of accrued PTO to start
• Discretionary quarterly bonus of up to 10% of annual salary
• Annual performance reviews and compensation increases
• Comprehensive training and ongoing professional development
• Long-term growth opportunities within operations or the advisor side of the organization