Receptionist & Accounts Payable Specialist

Executive Director, Inc.; Milwaukee (WI); On-site; USD 38,000 - 52,000; Full time

Job summary

Executive Director, Inc. in Milwaukee, WI is seeking an entry-level Receptionist/Accounts Payable Clerk to be the first point of contact for visitors and clients.

The role directs calls, processes client deposits, and supports the accounting department with AP tasks. Based in our downtown Milwaukee office, the position requires strong communication, organization, and confidentiality, with a 37.5-hour work week and full-time status.

Qualifications

• High school diploma or equivalent.
• 1-3 years of experience in an administrative, receptionist, or customer service role.
• Proficient in Microsoft Office Suite and able to learn new software.

Responsibilities

• Answer and appropriately distribute incoming phone calls on a multi-line phone system for all associations.
• Greet and notify staff of all visitors.
• Review out of office and working remote list each day as needed.
• Process client deposits and use Deposit software.
• Assist in the accounts payable process.
• Proactively reach out and update client call lists to incorporate staff changes for accurate call routing.
• Track and maintain reports on invoice processing, submit timely monthly reports.
• Responsible for daily set-up and closing of the reception area.
• Provide accurate and timely communication with staff through emails and calls.
• Assist in client mailings and other duties as assigned.
• Assist the accounting department with miscellaneous tasks as needed.
• Assist in other miscellaneous projects and duties as requested.

Skills

Microsoft Office

Verbal & written communication

Organizational skills

Multi-tasking

Confidentiality

Customer service

Education

High school diploma or equivalent

Tools

Deposit software

Job description

Executive Director, Inc. in Milwaukee, WI is seeking an entry-level Receptionist/Accounts Payable Clerk to be the first point of contact for visitors and clients.

The role directs calls, processes client deposits, and supports the accounting department with AP tasks. Based in our downtown Milwaukee office, the position requires strong communication, organization, and confidentiality, with a 37.5-hour work week and full-time status.