Receptionist

alamogroupexternal; Town of Texas (WI); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Medical, Dental, Vision coverage

401(k) with company match

Paid Time Off & Holidays

Wellness programs

Learning & Development resources

Job summary

Alamo Group is seeking a Receptionist to be the first point of contact at the Corporate Office. You will maintain a professional, welcoming reception area while supporting AP/AR tasks and general office duties.

Ideal candidates have strong communication, organizational skills, and the ability to handle confidential information in a fast-paced corporate setting. On-site role with opportunities for growth within a family of companies.

Qualifications

• High school diploma or equivalent; associate degree or coursework preferred.
• Experience in professional office environment and receptionist/administrative support roles.
• Knowledge of AP/AR processes is a plus; strong MS Office skills required.

Responsibilities

• Greet and welcome employees, visitors, customers, vendors, and other guests professionally.
• Maintain a welcoming, organized reception area and provide front-desk support.
• Answer, screen, and direct incoming calls; take accurate messages and provide information.
• Manage visitor sign-in and coordinate access per security requirements.
• Notify employees of arrivals and assist with meetings and conference rooms.
• Receive, sort, distribute, and process mail, packages, and deliveries.
• Coordinate outgoing mail, shipping, courier services, and pickups.
• Maintain office supply inventory and assist with ordering/distribution.
• Provide general admin support: filing, data entry, copying, scanning, record maintenance.
• Assist with coordinating office events and employee activities.
• Provide AP/AR support: enter, review, organize financial/vendor information; assist with invoicing and billing.
• Maintain accurate electronic and paper files with confidentiality.

Skills

Receptionist duties

Customer service

Microsoft Office

Excel

Data entry

Confidentiality

Communication

Education

High school diploma or equivalent

Associate degree or coursework in Business Administration, Accounting, Finance, or related field preferred

Tools

JD Edwards ERP

Microsoft Office Suite

Job description

Alamo Group is a family of companies, and as such, employees enjoy a small company atmosphere as well as the rewards of being part of a larger organization. Along with many opportunities for career growth, Alamo Group provides competitive pay and a comprehensive benefits package that supports our employees' health and wellness, educational endeavors, and financial security. Benefits include:

• Medical, Dental, and Vision Coverage on the 1st day of employment
• 401(k) Retirement Savings Program with Company Matching on the 1st day of employment
• Paid Time Off and Paid Holidays
• Employee Wellness and Assistance Programs
• Professional Learning and Development Resources provided by the Alamo Group Learning & Development Academy
• And much more!

Alamo Group's Corporate Headquarters is currently located in Seguin, TX but we will be making the move to a brand-new office located in New Braunfels, TX by the end of this year.

The Receptionist serves as the first point of contact for visitors, employees, vendors, and callers at the Corporate Office. This position is responsible for maintaining a professional, welcoming, and organized reception area while providing receptionist and general office support. In addition to front-desk responsibilities, the Receptionist provides support to the Accounts Payable (AP) and Accounts Receivable (AR) functions, including administrative and transactional duties as assigned.

The successful candidate will demonstrate strong customer service, communication, organizational, and multitasking skills while maintaining confidentiality and professionalism in a fast-paced corporate environment.

The Receptionist will:

• Greet and welcome employees, visitors, customers, vendors, and other guests in a professional and courteous manner.
• Serve as the primary point of contact for the Corporate Office reception area and maintain a welcoming, organized, and professional environment.
• Answer, screen, and direct incoming telephone calls; take accurate messages and provide general information as appropriate.
• Manage visitor sign-in procedures and coordinate visitor access in accordance with Company security and safety requirements.
• Notify employees of visitor arrivals and assist with coordinating meetings, appointments, and conference room needs.
• Receive, sort, distribute, and process incoming mail, packages, deliveries, and other correspondence.
• Coordinate outgoing mail, shipping, courier services, and package pickups as needed.
• Maintain office supply inventory and assist with ordering and distributing supplies.
• Provide general office and administrative support, including document preparation, filing, data entry, copying, scanning, and record maintenance, as assigned.
• Assist with coordinating office events, meetings, employee activities, and other Corporate Office functions, as assigned.
• Provide administrative support to the Accounts Payable and Accounts Receivable teams, including:
  • Entering, reviewing, organizing, or maintaining financial and vendor-related information.
  • Assisting with invoice processing, documentation, coding, routing, and record retention.
  • Supporting customer or vendor account documentation and correspondence.
  • Assisting with payment, billing, or account-related administrative activities.
  • Researching and resolving routine discrepancies or directing issues to the appropriate team member.
• Maintain accurate and organized electronic and paper files in accordance with Company record-retention practices.
• Handle sensitive employee, customer, vendor, and financial information with discretion and confidentiality.
• Assist with special projects and other receptionist, office-support, AP, AR, or administrative duties as assigned.

The ideal candidate will have/be:

• Knowledge of professional receptionist, customer service, and general office administration practices.
• Basic knowledge of Accounts Payable (AP) and Accounts Receivable (AR) processes is preferred.
• Strong verbal and written communication, customer service, and interpersonal skills.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Proficient in Microsoft Office applications, including Outlook, Word, and Excel.
• Ability to use a 10-key calculator accurately and perform basic mathematical calculations.
• Ability to accurately enter and maintain data and records with strong attention to detail.
• Ability to interact professionally with employees, visitors, customers, and vendors.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Ability to work independently and collaboratively in a fast-paced office environment.

Education and Experience:

• High school diploma or equivalent. Associate degree or coursework in Business Administration, Accounting, Finance, or a related field preferred.
• Minimum of 3 years of progressively responsible experience in a receptionist, administrative support, customer service, accounting support, or similar office-based role.
• Experience working in a professional office environment and interacting with employees, visitors, customers, vendors, or other external contacts.
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
• Prior experience supporting Accounts Payable, Accounts Receivable, bookkeeping, invoicing, billing, or financial recordkeeping preferred.
• Experience using an ERP (JD Edwards), accounting, or financial-management system.

Working Conditions:

Work performed in an office environment, with frequent sitting for extended periods of time and occasional lifting of 10 pounds independently; and stooping, reaching, and/or bending to perform accounting clerical/filing requirements.