AP Clerk

alamogroupexternal; Town of Texas (WI); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Medical, Dental, and Vision coverage

401(k) with Company Matching

Paid Time Off and Holidays

Employee Wellness programs

Learning & Development Resources

Job summary

Alamo Group Inc. is seeking an Accounts Payable Clerk at its Corporate Headquarters to handle advanced AP duties, vendor management, and audit support.

This role requires attention to detail, strong Excel skills, and the ability to work under SOX controls. Primary responsibilities include invoice processing, 3-way matching, payment execution, and supporting 1099 reporting while maintaining accurate accounting records and internal controls.

Qualifications

• Understanding of accounts payable principles and SOX controls.
• Proficient with MS Word, Excel, and Outlook.
• Excel expertise including pivot tables, V-lookups, and formulas.
• Excellent verbal and written communication.
• Strong attention to detail and problem-solving skills.
• Ability to follow directions with minimal supervision.

Responsibilities

• Process invoices using 3-way matching and ensure accuracy.
• Execute payments by ACH, wire, EPAY, and checks.
• Manage vendor accounts and 1099 reporting.
• Support audits and maintain accounting records SOX compliant.
• Prepare and analyze AP reports and respond to inquiries.
• Handle mail, email, and faxes related to AP.

Skills

Accounts payable

Attention to detail

Problem solving

Communication skills

Education

High School Diploma or GED

Some college or associate degree

Tools

Microsoft Excel

Pivot tables

V-lookups

MS Word

Outlook

Job description

Alamo Group is a family of companies, and as such, employees enjoy a small company atmosphere as well as the rewards of being part of a larger organization. Along with many opportunities for career growth, Alamo Group provides competitive pay and a comprehensive benefits package that supports our employees' health and wellness, educational endeavors, and financial security. Benefits include:

• Medical, Dental, and Vision Coverage on the 1st day of employment
• 401(k) Retirement Savings Program with Company Matching on the 1st day of employment
• Paid Time Off and Paid Holidays
• Employee Wellness and Assistance Programs
• Professional Learning and Development Resources provided by the Alamo Group Learning & Development Academy
• And much more!

Alamo Group's Corporate Headquarters is currently located in Seguin, TX but we will be making the move to a brand-new office located in New Braunfels, TX by the end of this year.

This is an in-office position with the opportunity to move into a hybrid role once the selected individual is fully onboarded.

Alamo Group Inc. is currently accepting applications to fill the position of AP Clerk at its Corporate Headquarters.

Under administrative supervision, the AP Clerk performs advanced accounts payable duties, along with complex administrative, auditing, reporting, and account management functions. Responsibilities include invoice processing, payment execution, vendor management, discrepancy resolution, audit support, and financial data verification to ensure accurate and compliant accounting records. This role also provides broader department support and handles special projects as needed.

The AP Clerk will:

• Participate or manage special projects for the Accounts Payable department
• Support the Accounts Payable department with 1099 reporting and reporting unclaimed property
• Manage vendor accounts by collecting and verifying information
• Collect, analyze, and distribute information from data reports
• Create, update, and maintain AP policies and procedures
• Audit AP processes to ensure accuracy and compliance
• Provide support for internal and external audits
• Compile and check source documents for completeness, accuracy, and compliance
• Process invoices using 3-way match
• Resolve account discrepancies
• Execute payments in compliance with SOX for ACH, Wire, EPAY, and Checks
• Conduct Aged Receiver research, maintenance, and reports
• Conduct account reconciliations and accruals
• Perform all back verifications of payment remittance detail
• Handle mail, email, and faxes
• Participate in other duties as assigned

The ideal candidate will have/be:

• Knowledge of accounting principles (specifically accounts payable)
• Skilled and proficient in basic desktop office software including MS Word, Excel, and Outlook
• Microsoft Excel skills must include pivot tables, V-lookups, and other common formulas
• Excellent verbal and written communication skills
• High-level attention to detail
• High-level problem-solving skills with the ability to recognize, analyze, and solve discrepancies
• Able to follow detailed instructions with minimal oversight
• Able to meet both quality and quantity standards for assigned work
• Able to build and foster effective business relationships with customers, vendors, and other departments within and across the organization
• Able to plan, prioritize, and organize work and multitask

Education and Experience:

• High School Diploma or GED required. Some college or associate's degree is preferred.
• At least 5 years of previous accounts payable experience or a combination of work experience and education.

Working Conditions:

• Primarily office-based with extended periods of sitting and computer use
• Occasional overtime may be required during peak periods (month-end, year-end, audits)
• Occasional lifting of 10 pounds independently, stooping, reaching, and/or bending to perform duties