Receptionist

Bell & Associates, Inc.; Topeka (KS); On-site; USD 28,000 - 36,000; Full time

Job summary

Bell & Associates, Inc. in Topeka, KS is seeking a friendly and organized receptionist to greet visitors and manage front desk operations with professionalism.

You will handle multi-line phone systems, direct calls, take messages, and respond to basic email inquiries. The role includes sorting and logging mail, coordinating conference room reservations, managing calendars, and assisting with scanning, copying, data entry, and file maintenance.

Qualifications

• 1–2 years of receptionist/administrative experience.
• Proficiency in Microsoft Office Suite and office hardware.
• Excellent verbal communication and confidentiality.

Responsibilities

• Greet visitors warmly and manage front desk operations.
• Answer multi-line phone systems, direct calls, take messages, and respond to basic email inquiries.
• Sort, distribute, and log incoming and outgoing mail, legal documents, and courier packages.
• Coordinate conference room reservations, manage calendars, and arrange meetings or refreshments.
• Assist with scanning, copying, data entry, and basic file maintenance.

Skills

Verbal communication

Customer service

Time management

Confidentiality

Professional demeanor

Education

High school diploma

Tools

Microsoft Office Suite

Copiers

Phone routing systems

Job description

• Client Service: Greet visitors warmly and manage front desk operations with professionalism.
• Communications: Answer multi-line phone systems, direct incoming calls, take messages, and respond to basic email inquiries.
• Mail & Deliveries: Sort, distribute, and log incoming and outgoing mail, legal documents, and courier packages.
• Scheduling: Coordinate conference room reservations, manage calendars, and arrange meeting setups or refreshments.
• Administrative Support: Assist with scanning, copying, data entry, and basic file maintenance

Qualifications & Skills

• Education: High school diploma or equivalent
• Experience: 1 to 2 years of experience in a receptionist, customer service, or administrative role.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Outlook, Excel) and familiarity with office hardware like copiers and phone routing systems.
• Soft Skills: Excellent verbal communication, a friendly and empathetic demeanor, strong time management, and strict adherence to client confidentiality.